Recruiting Coordinator

Odyssey

13d

About The Position

Odyssey is scaling rapidly and hiring across research, engineering, product, operations, and go-to-market. We need a recruiting coordinator who can keep our hiring machine running smoothly - someone who obsesses over candidate experience, thrives in a fast-paced environment, and brings genuine operational rigor to every stage of the process.
This is a foundational hire for our people function. You’ll be the operational backbone of recruiting at Odyssey, working across multiple concurrent searches and partnering closely with recruiters, hiring managers, and leadership to ensure every candidate interaction reflects the quality and ambition of what we’re building.

Requirements

• Relentlessly organized - you can juggle 15+ open roles simultaneously without dropping a single detail
• Exceptional written and verbal communication - you represent Odyssey to every candidate who walks through the door
• High sense of urgency and ownership - in a competitive talent market, speed matters; you treat every open role like it’s the most important one
• Comfortable with ambiguity - processes are still being built; you’ll help shape them rather than wait for instructions
• Data-minded - you track metrics, spot patterns, and use data to improve how the team operates
• Genuinely interested in AI and frontier technology - you don’t need a technical background, but you should be excited by what Odyssey is building and able to convey that energy to candidates
• Discreet and trustworthy - you’ll handle sensitive compensation, equity, and organisational information daily

Nice To Haves

• Experience using AI tools (Claude, ChatGPT, etc.) to streamline workflows is a plus

Responsibilities

• Own end-to-end interview scheduling across all open roles - coordinating complex multi-stage loops involving founders, researchers, and engineering leaders across time zones
• Deliver an exceptional candidate experience from first touchpoint through offer - act as the primary point of contact for candidates throughout the process, ensuring timely communication and a seamless experience
• Manage and maintain the ATS (Ashby) - keep candidate records accurate, move candidates through stages, flag bottlenecks, and ensure data hygiene across the pipeline
• Coordinate with Rippling and internal systems for onboarding logistics, background checks (Checkr), and new hire setup
• Track and report on recruiting metrics - time-to-fill, pipeline conversion rates, interviewer utilisation, and scheduling turnaround times
• Support employer branding efforts - help maintain job postings on LinkedIn and other channels, coordinate content for careers pages, and assist with event logistics
• Manage logistics for recruiting events, on-site interviews, and candidate travel where required
• Proactively identify process improvements - find friction in the scheduling and coordination workflow and fix it before anyone has to ask

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed