Recruiting Coordinator, Temporary
About The Position
We're looking for a Temporary Recruiting Coordinator to support our Recruiting team during a period of increased hiring. In this role, you'll play a critical part in ensuring interviews are seamlessly coordinated, candidates receive a best-in-class experience, and our recruiting team can move efficiently through the hiring process. This is a temporary position expected to last through the end of the year, with the potential for extension based on business needs, budget, and performance. The People Operations team is led by the Head of People Operations and includes three individual contributors, each playing an essential role in supporting Ai2's mission. We're a collaborative, close-knit group that values partnership, inclusivity, and a willingness to roll up our sleeves. Our small-but-mighty recruiting team consists of a Recruiter and a Recruiting + HR Specialist.
Requirements
- 1–3+ years of recruiting coordination, interview scheduling, executive support, or similar high-volume coordination experience.
- 1+ year of experience using Greenhouse or another Applicant Tracking System (Greenhouse experience is strongly preferred).
- Experience managing multiple priorities in a fast-paced environment.
- Exceptional organizational skills and meticulous attention to detail.
- Strong written and verbal communication skills.
- A customer-service mindset and the ability to build positive relationships with candidates, hiring managers, recruiters, and interviewers.
- Experience using Google Workspace (Calendar, Docs, Sheets) and Slack.
- Experience managing complex calendaring and scheduling across multiple stakeholders and time zones.
- Ability to quickly learn new systems and processes.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Responsibilities
- Coordinate virtual and onsite interviews from initial screen through final loop, balancing complex interviewer and candidate calendars.
- Partner with Office and IT teams to coordinate meeting room reservations and ensure seamless technical setup for presentations and events.
- Serve as the primary point of contact for candidates throughout the interview process, providing timely communication, interview confirmations, and logistical details.
- Welcome and assist candidates during onsite interviews, ensuring they have a seamless and positive experience.
- Partner closely with our recruiter and hiring managers to keep interview pipelines moving efficiently and proactively address scheduling challenges.
- Troubleshoot scheduling conflicts and last-minute changes with professionalism and creativity.
- Maintain accurate candidate records and interview data within Greenhouse, our Applicant Tracking System.
- Keeping the Greenhouse activity feed up to date for every candidate to ensure stakeholder visibility.
- Assist with job postings and other recruiting administrative tasks.
- Monitor the recruiting inbox and respond promptly to scheduling requests.
- Support recruiting projects, process improvements, and recruiting events, including onsite intern events as needed.
- Help deliver a polished, thoughtful, and welcoming candidate experience that reflects Ai2's values.
Benefits
- medical
- dental
- vision
- employee assistance program
- health savings account plan
- healthcare reimbursement arrangement plan
- health care and dependent care flexible spending account plans
- company’s 401k plan
- $125 per month to assist with commuting or internet expenses
- $200 per month for fitness and wellbeing expenses
- sick days per year in line with Seattle sick time requirements
- twelve paid holidays throughout the calendar year
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
