Recruiting Coordinator, Temporary

The Allen Institute for Artificial Intelligence • Seattle, WA

9h • $59,000 - $88,500 • Onsite

About The Position

This is a temporary position expected to last through the end of the year, with the potential for extension based on business needs, budget, and performance. We're looking for a Temporary Recruiting Coordinator to support our Recruiting team during a period of increased hiring. In this role, you'll play a critical part in ensuring interviews are seamlessly coordinated, candidates receive a best-in-class experience, and our recruiting team can move efficiently through the hiring process.

Requirements

• 1–3+ years of recruiting coordination, interview scheduling, executive support, or similar high-volume coordination experience.
• 1+ year of experience using Greenhouse or another Applicant Tracking System (Greenhouse experience is strongly preferred).
• Experience managing multiple priorities in a fast-paced environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• A customer-service mindset and the ability to build positive relationships with candidates, hiring managers, recruiters, and interviewers.
• Experience using Google Workspace (Calendar, Docs, Sheets) and Slack.
• Experience managing complex calendaring and scheduling across multiple stakeholders and time zones.
• Ability to quickly learn new systems and processes.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Coordinate virtual and onsite interviews from initial screen through final loop, balancing complex interviewer and candidate calendars.
• Partner with Office and IT teams to coordinate meeting room reservations and ensure seamless technical setup for presentations and events.
• Serve as the primary point of contact for candidates throughout the interview process, providing timely communication, interview confirmations, and logistical details.
• Welcome and assist candidates during onsite interviews, ensuring they have a seamless and positive experience.
• Partner closely with our recruiter and hiring managers to keep interview pipelines moving efficiently and proactively address scheduling challenges.
• Troubleshoot scheduling conflicts and last-minute changes with professionalism and creativity.
• Maintain accurate candidate records and interview data within Greenhouse, our Applicant Tracking System.
• Keeping the Greenhouse activity feed up to date for every candidate to ensure stakeholder visibility.
• Assist with job postings and other recruiting administrative tasks.
• Monitor the recruiting inbox and respond promptly to scheduling requests.
• Support recruiting projects, process improvements, and recruiting events, including onsite intern events as needed.
• Help deliver a polished, thoughtful, and welcoming candidate experience that reflects Ai2's values.

Benefits

• medical, dental, vision, and an employee assistance program
• health savings account plan
• healthcare reimbursement arrangement plan
• health care and dependent care flexible spending account plans
• company’s 401k plan
• $125 per month to assist with commuting or internet expenses
• $200 per month for fitness and wellbeing expenses
• sick days per year in line with Seattle sick time requirements
• twelve paid holidays throughout the calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed