Recruiting and Onboarding Specialist

Urology of Virginia • Virginia Beach, VA

3d

About The Position

Urology of Virginia is seeking a detail-oriented, customer-focused Recruiting and Onboarding Specialist to support talent acquisition and employee onboarding for its growing specialty medical practice. The role manages recruiting for clinical and non-clinical positions, candidate sourcing and screening, interview coordination, pre-employment checks, and offer preparation. It also coordinates new-hire paperwork, orientation, compliance training, HRIS setup, and employee recordkeeping. The specialist provides HR administrative support, maintains confidentiality, and helps deliver a positive candidate and new-employee experience in a fast-paced healthcare environment.

Urology of Virginia provides comprehensive urological care throughout Hampton Roads and northeastern North Carolina. Its workplace values are People First, Be Accountable, Pursue Excellence, Communicate Well, and We Before Me.

Requirements

• Associate degree or equivalent combination of education and experience.
• At least two years of experience in recruiting, talent acquisition, onboarding, human resources, healthcare administration, or a related field.
• Experience working with an ATS, HRIS, or payroll system.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, communication, and customer service skills.
• Exceptional attention to detail and ability to manage multiple priorities.
• Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

• Healthcare recruiting or medical practice experience.
• Experience with Paylocity.
• Knowledge of healthcare credentialing, licensure verification, and compliance requirements.

Responsibilities

• Manage recruiting activities for clinical and non-clinical positions.
• Post and maintain job openings in Paylocity and the Applicant Tracking System (ATS).
• Source candidates through job boards, schools, community partnerships, and professional networks.
• Screen applicants and coordinate interviews with hiring managers.
• Conduct reference checks, background screenings, OIG screenings, and credential verification.
• Prepare offer letters and coordinate pre-employment requirements.
• Track recruiting metrics and support a positive candidate experience throughout the hiring process.
• Coordinate onboarding activities for newly hired employees.
• Process new-hire paperwork and maintain personnel records.
• Set up employees in Paylocity and HRIS systems.
• Coordinate compliance training, orientation, and onboarding requirements.
• Track employee licenses, certifications, and renewal dates.
• Serve as a resource for new employees and help ensure a smooth transition into the organization.
• Maintain accurate employee records and documentation.
• Complete employment verification requests.
• Prepare HR reports and workforce data as needed.
• Support employee engagement and employee recognition initiatives.
• Assist with HR projects and administrative activities.
• Maintain strict confidentiality of employee and organizational information.

Benefits

• Medical, dental, and vision insurance
• 401(k) with profit sharing
• Paid time off
• Paid holidays
• Employee Assistance Program (EAP)
• Professional development opportunities
• Supportive and collaborative work environment

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree