Recruiting Administrator

MISTRAS Group • Houston, TX

7d

About The Position

MISTRAS is seeking a Recruiting Administrator to support hiring and onboarding for turnaround projects in the oil and gas industry. The role assists with candidate recruitment, interview scheduling, offer preparation, background screening, and onboarding to meet project staffing needs. The administrator works with recruiting, HR, and operations to support staffing ramp-ups and project deadlines, while handling candidate and employee information accurately and confidentially. The position requires availability to work 40 hours per week through February 2027.

Requirements

• At least one year of recruiting, staffing, or HR administrative experience.
• Experience supporting recruiting or staffing in the oil and gas industry.
• Experience assisting with high-volume hiring, turnaround staffing, or rapid workforce ramp-ups.
• Strong organizational skills and attention to detail.
• Ability to manage multiple candidates and competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook and Excel.
• Availability to work 40 hours per week through February 2027.

Nice To Haves

• Preferred experience or knowledge of NDT certifications.
• Familiarity with applicant tracking systems.

Responsibilities

• Assist with sourcing, screening, and recruiting candidates for turnaround assignments.
• Coordinate interviews with candidates, recruiters, and hiring managers.
• Prepare and distribute offer letters in coordination with recruiting and HR.
• Initiate and track background checks and follow up on outstanding requirements.
• Coordinate onboarding paperwork and required pre-employment steps.
• Maintain accurate candidate records, hiring trackers, and onboarding status updates.
• Communicate assignment details, required documentation, and anticipated start dates to candidates.
• Partner with recruiting, HR, and operations to support staffing ramp-ups and project deadlines.
• Handle candidate and employee information with accuracy and confidentiality.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed