Human Resources & Recruiting Administrator (Temporary Role)

Anthony & Sylvan Pools•Warminster, PA

About The Position

This temporary role supports a consistent candidate and employee experience by coordinating recruiting activity, maintaining accurate HR records, supporting onboarding, responding to routine employee and manager questions, and completing assigned processes accurately, promptly, and confidentially. The successful candidate is organized, service-oriented, detail-focused, and comfortable managing priorities across recruiting and HR administration. The posting supports a current temporary need and does not represent a full-time employment opportunity at present. The assignment schedule and duration will be determined with HR leadership.

Requirements

Strong organizational skills and attention to detail.
Ability to manage multiple deadlines and maintain accurate records.
Professional written and verbal communication skills and sound judgment when handling confidential information.
Customer-focused follow-through.
Proficiency with Microsoft Office applications and AI (Co-Pilot).
Ability to learn and work effectively in HRIS, applicant tracking, and learning systems.
Ability to work collaboratively across the HR team and communicate effectively with candidates, employees, and managers.
Ability to shift priorities between recruiting and HR administrative needs.
Ability to communicate promptly and clearly via phone, video, email, and computer.
Ability to lift and carry materials weighing up to 30 pounds occasionally.
Ability to drive or travel between Company locations as needed.

Nice To Haves

Associate degree in Human Resources, Business Administration, or a related field; an equivalent combination of education and relevant experience will be considered.
Two or more years of administrative, recruiting coordination, HR, or related professional experience.
SHRM-CP, PHR, or related HR credential.
Experience supporting recruiting, onboarding, Form I-9 administration, HRIS data entry, employee records, HR reporting, payroll or benefits administration, and audit documentation.

Responsibilities

Support recruiting from approved requisition through pre-employment by posting positions, maintaining job postings, coordinating candidate communications, scheduling interviews, and keeping recruiting records and status information current.
Coordinate initial candidate screenings as assigned, collect interview feedback, initiate background checks, and follow up on outstanding pre-employment requirements.
Facilitate new-hire onboarding as needed, including documentation, Form I-9 process support, orientation scheduling, system and equipment coordination, and follow-up on incomplete tasks.
Perform other recruiting tasks as needed, with opportunity to learn the recruiting function.
Maintain accurate employee data and records in the HRIS; process hires, transfers, promotions, status changes, and separations; prepare standard HR correspondence; and support HR administrative processes.
Respond to routine questions about HR programs and policies, route complex or sensitive matters to the appropriate HR team member, and provide timely follow-up.
Assist with HR communications, employee recognition activities, engagement initiatives, training administration, and Learning Management System records and reporting.
Prepare recurring and ad hoc reports, maintain required documentation and records, support data audits, and assist with HR, payroll, benefits, Form I-9, workers' compensation, and other compliance activities.
Process and track HR invoices, expenses, and payments; maintain supporting documentation; and follow up to resolve routine discrepancies.
Identify opportunities to improve recruiting and HR administrative workflows and assist with system implementations, data cleanup, documentation, and other HR projects.
Handle employee, applicant, compensation, payroll, benefits, and business information with discretion while providing accurate and professional service.