Recruiting Administrative Assistant

Consilio LLC•,

17d•Remote

About The Position

We are seeking a detail-oriented and organized Recruiting Administrative Assistant to support our Talent Acquisition team. This role is responsible for managing administrative tasks throughout the recruiting lifecycle, including maintaining applicant tracking systems (ATS), updating job sheets, and ensuring accurate and timely data management. The ideal candidate is tech-savvy, highly organized, and comfortable working in a fast-paced hiring environment.

Requirements

1 –3 years of administrative or recruiting support experience
Hands-on experience with an Applicant Tracking System (ATS), preferably Bullhorn or similar
Strong attention to detail and data accuracy
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Excellent organizational and time management skills
Strong written and verbal communication abilities
Ability to handle sensitive and confidential information

Nice To Haves

Experience in staffing, recruiting, or HR environments
Familiarity with recruiting databases
Ability to multitask and prioritize in a high-volume recruiting setting

Responsibilities

Maintain and update candidate records in the Applicant Tracking System (ATS) (e.g., Bullhorn or similar platforms)
Accurately update and manage job sheets, ensuring all job details, statuses, and candidate activities are current
Post job openings across various platforms and track application activity
Assist recruiters with scheduling interviews and coordinating candidate communications
Review and organize resumes and application materials within the ATS
Ensure data integrity and consistency across recruiting systems and reports
Generate recruiting reports and assist with tracking key hiring metrics
Support onboarding documentation and pre-employment processes as needed
Communicate professionally with candidates and internal stakeholders
Perform general administrative duties to support the recruiting team