Administrative Recruiting Coordinator

Aston Carter•Seattle, WA

10d•$24 - $24•Onsite

About The Position

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and build strong candidate relationships. This role serves as an integral partner in managing recruiting logistics, maintaining accurate records, and providing candidates with a professional and positive first impression. The position is ideal for someone who enjoys organization, excels at multitasking, communicates clearly, and thrives in a dynamic environment while contributing to the growth of a talented workforce.

Requirements

At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
Experience with MS Word, Excel, and PowerPoint.
Bachelor’s degree.
Demonstrated ability to manage scheduling and coordination tasks in a professional environment.
Experience supporting recruiting, talent acquisition, or similar administrative functions.
Familiarity with applicant tracking systems (ATS) or recruiting systems.

Nice To Haves

Strong customer focus with a commitment to delivering an excellent candidate experience.
Exceptional attention to detail and organizational skills.
Strong oral and written communication skills.
Ability to work effectively in a fast-paced, quickly changing environment.
Experience in administrative coordination supporting multiple stakeholders.
Experience or interest in recruiting, talent acquisition, or human resources.

Responsibilities

Schedule interviews and phone screens by working directly with candidates and hiring managers.
Arrange travel logistics for visiting candidates when needed.
Update candidate records and job postings in applicant tracking and recruiting systems.
Confirm new hires and ensure all relevant recruiting systems reflect accurate status information.
Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
Track recruiting activities and prepare weekly reports summarizing candidate status and pipeline progress.
Coordinate post-interview debrief meetings and distribute debrief materials to interview teams.
Identify and recommend opportunities to improve the candidate experience and scheduling efficiency.
Assist with the coordination and execution of other recruiting activities and projects as needed.