Recruiting Assistant

Boudreau Pipeline•Corona, CA

8d•$28 - $36•Hybrid

About The Position

The Assistant Recruiter is a non-exempt professional responsible for supporting Boudreau Pipeline Corporation's Talent Acquisition function and workforce planning activities. This role assists with recruiting operations, candidate experience, interview coordination, onboarding activities, and administrative processes that support hiring efforts across the organization. The Assistant Recruiter partners closely with hiring managers, candidates, payroll, safety, and HR team members to ensure recruitment and onboarding activities are completed accurately, efficiently, and in compliance with company policies and applicable regulations. This position plays a key role in maintaining a positive candidate experience throughout the recruitment lifecycle, from application through Day One onboarding. The Assistant Recruiter serves as a support resource for talent acquisition efforts across corporate, field, and operational positions. During periods of lower hiring volume, the role provides assistance with broader HR initiatives, employee programs, and administrative projects.

Requirements

Associate's degree in Human Resources, Business Administration, or related field preferred.
1-3 years of recruiting, talent acquisition, HR coordination, or administrative support experience preferred.
Experience supporting hiring processes, scheduling interviews, or onboarding activities preferred.
Experience using Applicant Tracking Systems (ATS), HRIS platforms, Microsoft Office, and recruiting tools preferred.
Basic understanding of employment laws and HR best practices, particularly in California.
Strong organizational skills with excellent attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Excellent customer service and relationship-building abilities.
Ability to handle confidential information with professionalism and discretion.
Proficiency in Microsoft Office Suite and HR technology systems.
Strong problem-solving and time management skills.
Valid California Driver License.

Nice To Haves

Bachelor's degree is a plus.
Construction industry experience is a plus, particularly supporting field, skilled trades, or project-based recruiting.

Responsibilities

Assist with the full-cycle recruitment process, including job postings, candidate sourcing, screening, interview scheduling, and applicant communications.
Support recruiters and hiring managers throughout the hiring process from requisition approval through candidate selection.
Coordinate interviews between candidates and hiring teams, ensuring a professional and positive candidate experience.
Maintain accurate candidate records within the Applicant Tracking System (ATS).
Conduct initial candidate screenings and assist with resume reviews as directed.
Assist with candidate outreach, sourcing efforts, and talent pipeline development.
Coordinate pre-employment requirements, including background checks, drug testing, reference checks, and documentation collection.
Prepare offer letters and hiring documents for review and approval.
Support onboarding activities from pre-hire through Day One, ensuring completion of required paperwork and new hire readiness tasks.
Partner with payroll, safety, IT, and department leaders to facilitate a smooth onboarding experience.
Monitor recruitment activity and assist in tracking hiring metrics, including time-to-fill, candidate pipeline activity, and source effectiveness.
Ensure recruiting activities are conducted in compliance with applicable federal, state, and local employment laws and company policies.
Assist with recruiting process improvements and administrative support related to hiring vendors, systems, and tools.
Provide administrative support for HR initiatives, including onboarding programs, employee engagement activities, training coordination, and compliance projects.
Respond to employee inquiries regarding HR policies, procedures, and employment-related processes.
Assist with HRIS and ATS data entry, audits, reporting, and record maintenance.
Support employee relations matters by gathering information, maintaining documentation, and escalating concerns to appropriate HR personnel.
Participate in HR process improvement projects and departmental initiatives.
Assist with special projects and additional HR responsibilities as assigned.