Recruiting Admin Coordinator / Virtual Assistant - Part Time

Supplied Talent

2d•Remote

About The Position

We are a fast-growing boutique recruitment agency with a strong recurring client base. Our recruiters are high-volume and work autonomously — they need a reliable, organized admin partner to handle coordination and logistics so they can stay focused on sourcing and placing candidates. This is an immediate-start, part-time role with the potential to grow. We are looking for someone who understands the pace of a recruiting environment and can hit the ground running without a lot of hand-holding.

Requirements

Previous experience supporting a recruiting, staffing, or HR team
Comfortable working inside an ATS — familiarity with any modern system is a plus
Strong organizational skills and attention to detail
Confident communicating with candidates via phone, text, and email
Proficient with Google Workspace (Gmail, Calendar, Drive, Sheets)
Self-starter who can manage tasks independently without constant direction
Available Monday through Friday, ideally 10:00 AM – 2:00 PM EST

Nice To Haves

Experience supporting multiple recruiters at the same time
Familiarity with sourcing tools such as LinkedIn Recruiter, Indeed, or Apollo
Background in high-volume or service industry recruiting environments
Experience working within a remote team

Responsibilities

Schedule and confirm interviews between candidates and hiring managers
Send timely confirmations via email, phone, and text
Manage calendar logistics and follow up on reschedules and no-shows
Track interview outcomes and keep the team updated on candidate status
Keep the applicant tracking system (ATS) current with candidate activity and stage updates
Audit pipelines regularly to identify stale roles or inactive candidates
Ensure all submission and placement records are accurate and complete
Build targeted candidate and prospect lists using sourcing tools as directed
Assist with outreach tracking and follow-up logging
Organize and pull sourcing reports for the recruiting team
Maintain organized shared file systems and document storage
Log daily team activity in tracking tools and communication channels
Support the Operations Manager with ad hoc tasks as needed