Recruiting Coordinator

First Interstate BancSystem • Billings, MT

5d • Hybrid

About The Position

The Recruiting Coordinator supports the full recruiting process by coordinating activities among Recruiters, Hiring Managers, and candidates. This position provides assistance across key stages of the recruitment workflow, including quality assurance, research, interview coordination, and resume screening as needed.

Requirements

• Excellent communication skills with the ability to manage and maintain confidential information.
• Strong interpersonal skills with the ability to interact effectively at all levels of the organization using diplomacy and professionalism.
• Ability to make sound judgments on job‑related matters, work independently, demonstrate initiative, and manage multiple tasks and deadlines in a fast‑paced environment.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook; PowerPoint skills preferred.
• Strong initiative and sound judgment, with excellent oral and written communication skills, including facilitation.
• Ability to prioritize work effectively and remain adaptable under pressure.
• Ability to travel as required.
• Ability to read, write, speak, and understand English.
• Ability to read and interpret documents such as procedure manuals.
• Ability to write routine reports and professional correspondence.
• Ability to speak effectively before candidates and groups of employees.
• Ability to perform basic mathematical functions, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals.
• Ability to apply common‑sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to solve problems involving several concrete variables in standardized situations.

Nice To Haves

• Bachelor's Degree preferred
• 1-3 years experience providing recruiting, human resources, and/or administrative support preferred
• 1-3 years experience working with Applicant Tracking Systems, specifically Workday preferred

Responsibilities

• Sources qualified candidates proactively through social media, job boards, referrals, industry contacts, hiring managers, and employee networks and associations.
• Partners with hiring managers to understand role requirements and develop sourcing strategies to identify top talent.
• Schedules interviews and ensures a smooth, efficient experience for both candidates and hiring managers.
• Communicates with applicants throughout the interview process to provide updates and maintain engagement.
• Creates postings and advertisements for open positions and utilizes digital platforms such as LinkedIn, Indeed, and Dice to source candidates.
• Stays current on job‑advertising trends to maximize visibility of First Interstate Bank opportunities within and beyond the Bank’s geographic footprint.
• Posts job descriptions across multiple platforms, including career websites, local and national job boards, universities, and newspapers.
• Ensures all job postings comply with state pay‑transparency requirements.
• Collaborates with hiring managers throughout the recruiting and hiring process, providing updates and consulting on candidate status.
• Manages the end‑to‑end recruitment process for entry‑level roles.
• Partners with hiring managers to manage applicant flow and refine sourcing strategies to meet hiring needs.
• Collaborates and coordinates with Recruiters and the Belonging and Inclusion Specialist to support company‑wide talent acquisition efforts.
• Coordinates job fairs, recruiting events, and related advertising.
• Provides ad‑hoc reporting as requested by Recruiters and HR leadership.
• Provides support for special projects as needed.
• Supports the Director of Recruitment, Belonging, and Inclusion to ensure EEO and OFCCP compliance.
• Manages I‑9 documentation to ensure federal compliance and trains designated backups on the process.
• Processes payments for job fairs, events, and related expenses.
• Supports the onboarding process by coordinating new‑hire kits and serving as the primary point of contact with the vendor.
• Maintains organized recruiting documents, including meeting agendas, surveys, and shared files.
• Manages and responds to candidate inquiries received through the Bank’s career email inbox.

Benefits

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Child Care Assistance Program for eligible dependent(s).
• Exercise reimbursement program for employees.
• medical, dental, vision, short-term and long-term disability benefits and life insurance, flexible spending accounts, health savings account, employee assistance program, 401(k), Paid Time Off (new hires accrue at .069 per hours worked which equates to approximately 18 days per year inclusive of paid sick time) and up to 11 paid Federal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED