Recruiting Coordinator

Zeno Power•Seattle, WA

1d•$65,000 - $80,000•Hybrid

About The Position

Zeno is seeking a highly organized and proactive Recruiting Coordinator to help deliver an exceptional candidate and hiring experience while supporting the efficiency and scalability of our recruiting operations. In this role, you will partner closely with recruiters, hiring managers, and cross-functional team members to coordinate and optimize recruiting processes, support hiring initiatives, and ensure a seamless experience from candidate engagement through onboarding.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred
4+ years of recruiting coordination, recruiting operations, or talent acquisition support experience
Experience supporting high-volume and/or technical recruiting environments preferred
Strong organizational skills with the ability to manage multiple priorities and competing deadlines in a fast-paced environment
Exceptional attention to detail and commitment to accuracy and follow-through
Excellent written and verbal communication skills with a customer-service mindset
Proven ability to build strong partnerships and communicate effectively with stakeholders at all levels of the organization
Experience working with applicant tracking systems and recruiting tools (e.g., Breezy HR, Greenhouse, Lever, LinkedIn Recruiter, or similar platforms)
Skilled in handling sensitive and confidential information with discretion and professionalism
Strong problem-solving skills and ability to proactively identify and resolve scheduling or process challenges
Experience in startup, aerospace, defense, or other fast-paced/high-growth industries preferred
Comfortable operating in ambiguous environments and continuously improving processes and systems

Responsibilities

Serve as a trusted primary point of contact for candidates and internal team members throughout the interview process, ensuring a professional, timely, and high-touch candidate experience
Coordinate complex interview scheduling across multiple teams, time zones, and leadership calendars while maintaining efficiency and accuracy
Partner closely with recruiters and hiring managers to ensure recruiting operation alignment throughout the hiring process
Co-own and maintain applicant tracking system (e.g., Breezy HR) to ensure data accuracy, process consistency, and reporting integrity
Support recruiting processes including job requisition creation, job posting management, interview logistics and candidate experience initiatives throughout the hiring lifecycle
Prepare and distribute interview materials, candidate communications, scheduling updates, and weekly hiring meeting documentation while ensuring organization and attention to detail
Assist with tracking recruiting activity and candidate pipeline data to provide reporting insights, and identify opportunities for process and candidate experience improvement
Partner with hiring teams to support interviewer readiness by coordinating interview training resources, sharing best practices, and helping drive consistency and effectiveness across the interview process
Help improve and scale recruiting processes, workflows, and documentation to support organizational growth and operational excellence
Coordinate and support recruiting events, career fairs, and onsite interviews to ensure a seamless candidate and hiring team experience
Facilitate the administrative onboarding process by coordinating new hire documentation, scheduling, and cross-functional onboarding activities
Support recruiting initiatives and projects, including employer branding efforts, maintaining service-level agreements (SLAs) for timely interview feedback submission, and recruiting process enhancements