Recruiter & Business Operations Specialist

Via Logic LLC•Washington, DC

8d•$60,000 - $90,000•Hybrid

About The Position

Via Logic is looking for a Recruiter & Business Operations Specialist to help grow their team and support the business behind their federal programs. The primary focus will be recruiting, including sourcing, engaging candidates, coordinating interviews, and managing hiring efforts. As a small business, the role also requires contributions to government business development, proposal coordination, and day-to-day operations. The ideal candidate will possess strong recruiting skills, clear communication, and the flexibility to adapt to evolving business needs. Curiosity and comfort using AI tools are essential.

Requirements

3+ years of recruiting experience, including hands-on sourcing, candidate screening, and pipeline management.
Strong written and verbal communication, with the ability to represent Via Logic professionally to candidates and partners.
Experience using an applicant tracking system and keeping records accurate and current.
Strong organization and follow-through across multiple openings, deadlines, and shifting priorities.
Ability to summarize information clearly and prepare polished, accurate documents.
Comfort using AI tools and a willingness to learn new technology while applying your own judgment.
Ability to work independently, ask useful questions, and collaborate closely with a small team.
Reside within a reasonable commuting distance of Arlington/Washington, DC and be available for in-person meetings, events, and business support, sometimes on same-day notice.
Bachelor’s degree in a related field.
U.S. citizenship is required due to the federal government programs Via Logic supports.
Candidates must be able to successfully complete applicable background and suitability requirements before beginning work.

Nice To Haves

Additional experience in business operations and GovCon proposal support preferred.
Technical recruiting experience, particularly for IT, cybersecurity, software engineering, or other specialized roles supporting federal government programs.
Familiarity with federal hiring considerations, including citizenship requirements, clearances, background investigations, and suitability.
Exposure to government business development, proposal coordination, staffing submissions, or opportunity research.
Experience with Greenhouse, Google Workspace, and project management tools.
Experience supporting operations or administrative work in a small or growing business.

Responsibilities

Manage recruiting activities from sourcing and initial outreach through screening, interview coordination, offers, and handoff to onboarding.
Build pipelines for technical, cybersecurity, and other roles supporting federal government programs.
Conduct introductory conversations to assess relevant experience, interest, compensation expectations, availability, and alignment with position requirements.
Deliver timely, personable communication that helps candidates understand the opportunity and what comes next.
Coordinate with leadership, technical interviewers, and external partners to keep hiring moving.
Maintain accurate candidate records, interview notes, stages, and follow-up tasks in Greenhouse.
Keep hiring priorities, pipeline updates, and outstanding decisions visible to the team.
Prepare candidate summaries and format resumes for partner submissions and proposal staffing needs.
Confirm candidate information and coordinate required documentation, including citizenship, clearance status, and suitability considerations where applicable.
Support onboarding coordination and the transition from selected candidate to new Explorer.
Research federal contracting opportunities and summarize their scope, requirements, deadlines, and potential alignment with Via Logic’s capabilities.
Review Requests for Information (RFIs), Sources Sought notices, and solicitations to identify response requirements and next steps.
Assist with drafting and coordinating RFI and Sources Sought responses, gathering input and supporting materials as needed.
Maintain opportunity trackers and follow up on deadlines, assigned tasks, and outstanding information.
Gather and organize company capabilities, past performance, resumes, and other materials for partner requests and proposal submissions.
Support proposal drafting, editing, formatting, and submission preparation, checking materials for accuracy and completeness.
Comfortable learning new technology, including AI tools, and adapting to evolving systems and workflows.
Support scheduling, meeting preparation, action-item tracking, and administrative follow-through.
Maintain organized documents, trackers, and repeatable workflows.
Assist with People Operations, internal communications, events, and other growing-business priorities as assigned.
Identify practical improvements that reduce repetitive work and make coordination easier.