Recruiter and Staffing Specialist

Nimble Consulting•Bay area, CA

6d•Remote

About The Position

Nimble Consulting is seeking a US-based, part-time remote Recruiter and Staffing Specialist to manage end-to-end recruiting and staffing for professional consultants serving large organizations. The role involves identifying staffing needs, sourcing and evaluating candidates, conducting initial interviews and client reference calls, coordinating interviews, and keeping candidates and the CEO informed throughout the process. The recruiter will use the company’s existing Applicant Tracking System (ATS), dashboards, and other tools to maintain accurate records and support timely staffing outcomes. The position requires an organized, self-motivated person who can work independently, manage multiple candidates and urgent inquiries, and communicate proactively with the CEO, candidates, clients, and team members. Responsibilities also include arranging required HR documentation and background checks when needed, onboarding new hires, conducting 30-, 60-, and 90-day check-ins, and identifying ways to improve recruiting and onboarding processes. The company provides an email account for the role; the recruiter must be able to make calls from a personal cell phone and manage voicemail and text communications. The position is remote and open to US-based candidates, with a strong preference for applicants in the Bay Area or California. Nimble Consulting operates primarily on Pacific Time and serves clients mainly in the Bay Area and West Coast. Hours are described as 5–15 per week, with flexible scheduling Monday through Friday between 8:30 a.m. and 5:30 p.m. PST and availability during core business hours. Compensation is $25–$35 per hour, depending on HR education and relevant recruiting, staffing, and onboarding experience. The posting notes that the role could potentially grow to 50% or full-time as client demand increases.

Requirements

Must be based in the United States.
Able to work independently and proactively communicate with the CEO, candidates, clients, and team members.
Highly organized and able to manage multiple candidates, staffing needs, and urgent inquiries.
Proficient with LinkedIn Recruiter, LinkedIn Navigator, and Applicant Tracking Systems.
Skilled in interviewing, attentive listening, and evaluating resumes.
Able to cross-reference candidate information using LinkedIn, social media, and other platforms.
Familiarity with Google Workspace, Zoom, and Microsoft Teams.
Able to ensure required HR forms and documentation are collected in a timely manner and conduct background checks when needed.
Experience onboarding new hires and conducting follow-up check-ins.
Able to make calls from a personal cell phone and manage voicemail and text communications.
Available to the CEO and candidates during Monday–Friday core business hours, 8:30 a.m.–5:30 p.m. Pacific Time.
Willing to learn company systems and tools quickly.
Strong organizational, communication, and interpersonal skills.

Nice To Haves

HR experience in California, given the state’s employment laws.
Residence in the Bay Area or California.
Experience setting up and facilitating Zoom breakout rooms.
Familiarity with Miro or Mural.
HR education and relevant recruiting, staffing, and onboarding experience.

Responsibilities

Use the Applicant Tracking System (ATS) to post job openings, review resumes, and manage candidate pipelines.
Evaluate resumes and cross-reference candidate information using LinkedIn, social media, and other platforms.
Conduct initial candidate interviews and thoroughly assess qualifications.
Schedule and conduct client reference calls.
Track candidate progress and maintain detailed records in the ATS and related dashboards.
Communicate proactively with the CEO and candidates to support smooth staffing operations and avoid delays.
Coordinate interview scheduling with team members as needed.
Ensure timely collection of required HR documentation, including W-9s, I-9s, and insurance documentation for 1099 contractors.
Conduct background checks when required.
Onboard new hires and conduct 30-, 60-, and 90-day check-ins.
Manage multiple candidates and urgent inquiries, particularly during peak periods.
Identify opportunities to improve recruiting and onboarding processes.
Make calls from a personal cell phone and manage voicemail and text communications.
Provide candidates with regular updates on their application status and maintain candidate information in company systems.