Recruiter and Onboarding Specialist

New York Kids Club•New York, NY

1d•Hybrid

About The Position

The Recruiter and Onboarding Specialist supports full-cycle recruiting and coordinates onboarding and new-hire training across NY Preschool. The role ensures an efficient hiring process and a consistent, high-quality onboarding experience that prepares new employees for success from their first day. It partners closely with hiring managers, Heads of School, and the Director of Human Resources to meet hiring needs and support employees across the organization’s schools. The position serves as a connector between leadership, school teams, and new employees, helping maintain consistent hiring and onboarding standards across locations. It also represents NY Preschool’s culture and values through an engaging onboarding experience. The role is based in New York City and requires regular in-person presence across schools, including four days per week in person, to support interviews, onboarding, and training. NY Preschool is a year-round early childhood education program serving children ages one to five, with 12 campuses across Manhattan, Brooklyn, and Queens and more than 20 years serving the NYC community.

Requirements

2–4 years of experience in recruiting, HR coordination, or talent operations.
Strong organizational and administrative skills.
Experience coordinating interviews, onboarding, or training logistics.
Experience leading group training and orientations.
Excellent communication and follow-up skills.
Ability to manage multiple priorities and timelines simultaneously.
Comfort working in a fast-paced, in-person environment.
Willingness to travel regularly between NYC locations; four days per week in person is required.

Nice To Haves

Experience in education, childcare, or service-based industries.
Experience with ATS systems; Paylocity experience is a plus.
Experience recruiting for multi-site companies.

Responsibilities

Manage job postings, candidate screening, and interview scheduling.
Support sourcing efforts for teachers, school staff, and enrichment roles.
Provide responsive, professional communication to candidates and coordinate communication between candidates and hiring managers.
Maintain organized candidate pipelines and tracking systems; document candidates and move them through hiring stages.
Track recruiting activity and support reporting on hiring progress.
Keep hiring processes moving efficiently across multiple roles.
Attend open house recruiting events and partner with colleges and universities.
Coordinate onboarding from offer acceptance through the first day, including communications and structured onboarding plans.
Prepare onboarding materials, schedules, and documentation, and support an organized first-day experience.
Coordinate logistics for orientation sessions, required compliance trainings, and role-specific onboarding sessions.
Track required training completion, follow up as needed, and ensure onboarding steps are completed within expected timelines.
Provide in-person support at NY Preschool locations for interviews, onboarding sessions, orientations, and new-hire training coordination.
Build relationships with school teams to support a seamless hiring and onboarding experience.
Work with Heads of School on site-level hiring and onboarding, and with the Director of HR on compliance and consistency.
Coordinate onboarding and training schedules with internal teams.
Identify opportunities to improve recruiting and onboarding processes, support efficient workflows and tools, and maintain consistency and organization across hiring and onboarding activities.