Recruiter and Admin Specialist

SemiAnalysis•,

9d•Hybrid

About The Position

SemiAnalysis is an independent research and analysis firm specializing in the Semiconductor and AI industries. Our in-depth coverage spans the entire supply chain, from semiconductor fabrication processes to cutting-edge AI Models, software, and infrastructure. We are recognized as the leading authority on the semiconductor supply chain, with the highest concentration of industry experts within one team, and a deep-rooted passion for delving into the intricacies. We are a global team of analysts, each with extensive networks across the semiconductor supply chain and AI ecosystem, publishing industry shaping articles while participating in numerous conferences annually. Our newsletters reach more than 200,000 subscribers worldwide, including senior management and c-suite leaders at the leading semiconductor and AI companies. We also offer three core products: Industry Models – we develop and publish industry models on accelerator shipments, datacentre demand and supply, GPU total cost of ownership, and more. We work with hyperscalers, neoclouds, many of the world’s largest hedge funds, and government agencies. Core Research – our public equity markets product, geared towards financial investors, distils our deep technical research and knowledge into key insights on technology and product trends. Consulting and Technical Due Diligence – We conduct custom research and project work to guide key strategic and investment decisions for the largest private equity funds, leading venture capital firms, companies across the AI ecosystem, and government agencies. We’re hiring a Recruiter & Admin Specialist to support talent acquisition, employee administration, and people operations across the organization. This role is ideal for someone who thrives in a fast-moving, high-accountability environment and enjoys managing multiple recruiting and HR workflows. You will play a central role in building our team, coordinating employee lifecycle processes, and ensuring that our people operations remain organized and effective as the company scales globally. This is a full-time role based in the United States.

Requirements

Experience in recruiting, talent acquisition, HR operations, people operations, or a related role.
Experience managing multiple recruitment and employee administration workflows simultaneously.
Strong organizational and time-management skills.
High attention to detail and accuracy when handling employee and candidate information.
Strong written and verbal communication skills.
Ability to work independently and take ownership of responsibilities.
Sound judgment and discretion when handling confidential information.
Comfortable working with senior leadership, employees, candidates, and external vendors.
Based in the United States and able to work full-time.

Nice To Haves

Experience working in a startup, research, technology, or professional-services environment.
Experience recruiting for technical, analytical, research, or business roles.
Familiarity with applicant tracking systems, HR information systems, and recruiting platforms.
Experience with candidate sourcing tools.
Understanding of US onboarding, benefits administration, employment documentation, and employee lifecycle processes.
Experience supporting a distributed or globally based workforce.
Strong process-building, documentation, and workflow-improvement skills.
Ability to operate effectively in an evolving environment with changing priorities.

Responsibilities

Manage full-cycle recruiting across multiple roles, from sourcing and outreach through interview coordination and offer stages.
Build and maintain strong candidate pipelines using direct sourcing, referrals, job platforms, and other recruiting channels.
Coordinate closely with hiring managers to understand role requirements, interview processes, and hiring priorities.
Manage interview scheduling, candidate communications, follow-ups, and recruitment administration.
Maintain accurate candidate records and hiring updates within the applicant tracking system.
Support a professional and positive candidate experience throughout the recruitment process.
Coordinate end-to-end employee onboarding, including documentation, device procurement, system access, benefits enrollment, and orientation.
Support employee changes, transfers, leave administration, and offboarding processes.
Ensure employee records and required documentation are complete, accurate, and properly maintained.
Coordinate with employees and internal stakeholders to ensure smooth onboarding and offboarding experiences.
Maintain HR policies, employee records, templates, and internal documentation.
Track required training, certifications, acknowledgements, and compliance-related workflows.
Serve as a first point of contact for general employee HR and administrative questions.
Support employee communications, engagement initiatives, and other people operations activities.
Identify opportunities to improve recruiting, onboarding, and HR processes.