Budget and Admin Associate Specialist

Canon U.S.A., Inc.•San Jose, CA

1d•$70,310 - $81,550•Hybrid

About The Position

The Budget and Admin Associate Specialist provides budget and administrative support to four product groups within Canon's Industrial Products Division. The division is headquartered in San Jose, California, and sells and services products primarily in the Americas, with some activities in Europe and Asia. The position prepares financial reports, supports forecasting and budgeting, analyzes variances, and assists with sales forecasting and commission calculations. It also coordinates with internal departments and supports order entry, administration, product scheduling, account monitoring, and customer and sales team interactions. This full-time role follows a hybrid schedule, with three days in the office and the option to work from home the remainder of the week, subject to business needs.

Requirements

Fluent oral and written communication skills in Japanese and English.
A bachelor's degree in a relevant field or 0–2 years of related experience.
Analytical and detail-oriented, with proven verbal and written communication skills.
Proficiency in Google Workspace, Gmail, VBA, Excel, and PowerPoint.

Nice To Haves

Previous experience in accounting or finance is highly preferred.
Experience with Python, QuickBooks, or Oracle.

Responsibilities

Generate moderately complex daily financial summary reports and analyses for department management.
Prepare and analyze financial forecasts for the annual budget process, including expense, service fee, staffing, and statistical forecasts.
Assist with improving and automating financial report update processes.
Perform variance analysis comparing actual expenses with monthly and annual budgets, and report key discrepancies and trends.
Collect and analyze sales and expense information to provide timely reports supporting long- and short-term sales forecasts, budgets, and quotas.
Compile monthly sales forecast information, including sales volumes, gross profit, and unit sales projections, to determine actual and projected results by product type and sales region.
Provide Payroll with monthly sales commission figures by tracking individual expenses, gathering actual sales volume by region, and logging events related to new product development activities.
Liaise with Canon departments including Information Technology, Corporate Services, Accounting, Corporate Planning, and Traffic & Distribution.
Assist with order entry, administration, and product scheduling processes.
Monitor open accounts and work directly with the Sales Team and customers to resolve credit issues.
Register new customers and vendors.