Records Technician - 64082618

State of Florida • Largo, FL

7d • $38,504 • Onsite

About The Position

The Records Technician is a clerical support position for the Healthy Families program at the Largo Health Department. The incumbent prioritizes daily work and meets time-sensitive deadlines while maintaining program databases and client tracking systems, including the Electronic Health Record in HMS and the Healthy Families Florida (HFF) database. Duties include registering new clients, scanning and importing documents, producing reports and document labels, and maintaining records in accordance with applicable personnel, electronic medical records, program, and funder requirements. The position also supports purchasing and travel administration by ensuring purchase-order and AOD purchase rules are followed, maintaining purchase records and inventory, preparing travel authorizations the month before travel, and reviewing mileage reimbursement submissions.

The role requires general clerical and computer skills, including use of scanning equipment, word-processing equipment, email, the Internet, and Microsoft Office. The position is located at the Largo Health Department in Largo, Florida. Incumbents may be required to perform emergency duty before, during, or beyond normal work hours or days.

Requirements

• At least 1 year of experience working in a professional clerical or administrative role.
• At least 1 year of experience using professional computer programs, including email, the Internet, and Microsoft Office.
• At least 1 year of experience answering phones in a business setting.
• Knowledge of general office procedures and practices.
• Ability to use a copy/scanning machine to input forms and documents into the client electronic health record in HMS.
• Typing skill and ability to operate word-processing equipment.
• Ability to use correct spelling, punctuation, grammar, and format to produce letters, memos, and other standard business documents.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships.
• Ability to learn and communicate effectively, orally and in writing, in English.
• Successful completion of a security background check and any required drug screening; participation in direct deposit.
• Male applicants born on or after October 1, 1962, must meet the stated Selective Service registration or exemption requirement.

Nice To Haves

• Experience using Health Management System.
• Written and spoken fluency in English and Spanish.
• Healthy Families program experience.

Responsibilities

• Prioritize daily work and meet time-sensitive deadlines.
• Maintain program databases and client tracking systems, including the HMS Electronic Health Record and Healthy Families Florida database.
• Register new clients in the Electronic Health Record and HFF databases.
• Scan and import documents into the Electronic Health Record.
• Maintain standards and comply with applicable personnel, electronic medical records management, and programmatic and funder requirements.
• Produce HFF and other database reports for the Healthy Families office.
• Produce labels for documents scanned into the Electronic Health Record.
• Ensure compliance with rules and regulations for purchase orders and AOD purchases.
• Maintain accurate records and inventory of purchases.
• Complete travel authorizations the month prior to travel and review mileage reimbursement submissions.
• Perform emergency duty when required, including before, during, or beyond normal work hours or days.

Benefits

• Annual and sick leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed