RECORDS TECHNICIAN - 64082618

State of Florida • Largo, FL

9d • $38,504 • Onsite

About The Position

This is a clerical support position for the Healthy Families program. The Records Technician prioritizes daily work and meets time-sensitive deadlines. The position maintains program databases and client tracking systems, including the Electronic Health Record in HMS and the Healthy Families Florida (HFF) database. It registers new clients, scans and imports documents into the Electronic Health Record, and helps ensure compliance with personnel, electronic medical records management, program, and funder requirements. The role also produces database reports and document labels, maintains purchase records and inventory, and completes travel authorizations and mileage reimbursement reviews. The position is based at the Largo Health Department in Largo, Florida. Incumbents may be required to perform emergency duty before, during, or beyond normal work hours or days.

Requirements

• At least 1 year of experience in a professional clerical or administrative role.
• At least 1 year of experience using professional computer programs, including email, the Internet, and Microsoft Office.
• At least 1 year of experience answering phones in a business setting.
• Knowledge of and ability to use a copy/scanning machine to input forms and documents into the client electronic health record in HMS.
• Knowledge of general office procedures and practices.
• Typing skill.
• Ability to operate word-processing equipment.
• Ability to use correct spelling, punctuation, grammar, and format to produce letters, memos, and other standard business documents.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Experience using Health Management System.
• Bilingual written and spoken fluency in English and Spanish.
• Healthy Families program experience.

Responsibilities

• Prioritize daily work and meet time-sensitive deadlines.
• Maintain program databases and client tracking systems, including the HMS Electronic Health Record and the Healthy Families Florida database.
• Register new clients in the Electronic Health Record and HFF databases.
• Scan and import documents into the Electronic Health Record.
• Maintain standards and comply with applicable regulations for personnel, electronic medical records management, and programmatic and funder requirements.
• Produce HFF and other database reports for the Healthy Families office.
• Produce labels for documents scanned into the Electronic Health Record.
• Ensure compliance with rules and regulations for Purchase Orders and AOD purchases.
• Maintain accurate records and inventory of purchases.
• Complete travel authorizations during the month prior to travel and review mileage reimbursement submissions.

Benefits

• Annual and sick leave benefits.
• Nine paid holidays and one personal holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed