Records Technician

State of Colorado•Denver, CO

6d•Hybrid

About The Position

The Records Technician works in the Records Center within the Administration Program of the Hazardous Materials and Waste Management Division (HMWMD). The Records Center manages the Division’s official state records in a central depository, including their creation, maintenance, use, storage, retrieval, timely destruction, and security. These records are accessed by Division and Department staff, other government agencies, and the public. The position handles day-to-day Records unit activities, organizing, processing, and maintaining electronic and hard-copy documents; assisting with digitization projects; and serving as backup to the Records Search Specialist. The position is based at 4300 Cherry Creek Drive South, Denver, Colorado. Hybrid work options may be available at the supervisor’s discretion and based on business needs. The posting is open to current Colorado residents at the time of application.

Requirements

At least two years of technical work or clerical experience, including one year working with records retention or relevant experience in an occupation related to the assigned work; alternatively, a combination of related education and/or relevant experience equal to two years.
Must be a Colorado resident when submitting the application.
Ability to lift 20-pound document boxes and move a hand truck.
Applicants must be legally authorized to work in the United States.
A pre-employment background check is required.

Nice To Haves

Excellent attention to detail.
Excellent communication skills.
Ability to evaluate documents for confidential status.
Excellent organizational and prioritization skills.

Responsibilities

Monitor incoming electronic records submissions through the Panorama application.
Assign documents to appropriate Records staff as necessary.
Perform quality assurance to ensure documents are uploaded to the OnBase records management system with correct indexing values.
Digitize hard-copy documents using a high-speed scanner.
Process scanned images to ensure each page is legible, perform optical character recognition (OCR), turn pages, and delete blank pages.
Provide internal and external customer support in responding to records and CORA requests.
Assist Records staff and the supervisor with large scanning projects.
Serve as backup to the Records Search Specialist.

Benefits

Medical and dental plans.
Colorado PERA retirement options, including defined benefit or defined contribution plans.
Optional 401(k) and 457 retirement plans.
Employer-paid life insurance.
Short- and long-term disability coverage.
Potential flexible working arrangements.
11 paid holidays per year and generous paid time off.
Free parking and access to RTD bus lines.
Tuition assistance.
Employee wellness programs.
Professional development opportunities.
Career opportunities throughout Colorado state government.
Some positions may qualify for the Public Service Loan Forgiveness Program.