RECORDS TECHNICIAN - 55010413

State of Florida•South Highpoint, FL

3d•$38,044 - $49,233•Onsite

About The Position

The Records Technician supports the Florida Department of Transportation’s District Seven Pinellas Operations Center by managing, organizing, and maintaining records and documents related to transportation maintenance and construction operations. The role supports document storage and retrieval, records retention, public records requests, and property inventory tracking, helping ensure accurate and accessible information and compliance with department procedures. The position also provides administrative support, including receptionist coverage, correspondence, mail, meeting coordination, and maintenance of electronic reports and tracking systems. It supports emergency recovery efforts and coordinates employee training information and tracking.

Requirements

High school diploma or equivalent; two years of experience in a related field may substitute for the diploma or equivalency.
Knowledge of office procedures and practices.
Knowledge of records and files management.
Ability to read, understand, and apply applicable rules, regulations, policies, and procedures.
Skill in using correct spelling, grammar, and punctuation.
Skill in planning, organizing, and coordinating work assignments.
Skill in using office equipment, Microsoft software applications, and databases.
Ability to listen to and understand the needs of internal and external customers.
Ability to follow oral and written instructions.
Ability to establish and maintain effective working relationships.
Ability to collect information or data and review it for accuracy and completeness.
Ability to communicate effectively orally and in writing.
On an as-needed basis during emergencies or disaster recovery, may be required by appropriate authority to work beyond the established schedule, at night, and/or statewide, including weekends.

Responsibilities

Store construction and/or maintenance project documents in the Electronic Document Management System (EDMS), perform daily document attribution and QA/QC, and publish or archive documents identified by the Unpublished Document Report.
Retrieve hard-copy or EDMS documents when requested by proper authority.
Type correspondence and organize and maintain filing systems, records filing, retention, off-site storage, destruction, public records requests, and property inventory tracking.
Direct and coordinate access to, reference of, retrieval of, and disposal of records held in a central storage facility.
Review and approve or disapprove records disposition requests to purge records according to retention requirements approved by the Department of State.
Maintain continuous control of the official copy of completed records disposition requests for the office.
Recommend methods and procedures for transferring or disposing of records.
Establish and maintain a computerized program for tracking records stored in a central storage facility.
Develop and maintain electronic information and reports, including copier usage readings, phone lists, employee on-call reports, desk reference materials, and other products.
Manage records and property inventory tracking through applicable systems to ensure compliance with department procedures.
Assist with emergency operation recovery efforts.
Coordinate staff training information, including gathering, organizing, entering, and disseminating information; assist leadership with annual training plans; maintain plan folders and staff training information; and update and distribute mandatory and position-required training trackers.
Provide front desk receptionist coverage and other administrative support tasks identified by the Office Operations Manager.
Review and distribute mail and coordinate, schedule, and set up office or section conferences and meetings.
Use software applications, databases, and office equipment to complete assigned tasks.