Records Technician I

Canon Business Process Services, Inc. • Carmel, IN

14d

About The Position

Under general supervision, the Records Technician I digitizes, maintains, and retrieves company records as needed. The role verifies and documents records stored according to an established cataloging system. The technician maintains files and the cataloging process, responds to client retrieval requests, prepares files for storage, and supports accurate tracking and placement of records. The position may also involve document scanning at the direction of the Site Records Manager. The employee is expected to learn new file-tracking software features and stay current with record-keeping regulations.

Requirements

• High school diploma or equivalent.
• 0–1 years of experience working with records.
• Keep abreast of state records laws.
• Knowledge of records software systems, scanners, filing, storage, and disposal procedures.
• Computer proficiency, especially using records-tracking systems for quick retrieval, filing, and storage.
• Excellent customer service skills; professional attitude and appearance.
• Ability to work overtime and meet deadlines.
• Ability to bend, reach, lift, and remain active for prolonged periods.
• Ability to lift up to 50 lbs.

Responsibilities

• Maintain files.
• Retrieve files from the Records Center for client use, deliver them within established time frames, and ensure returned files are logged and returned to their proper location.
• Prepare files for storage and arrange retrieval of files from storage when needed.
• Maintain cataloging processes, procedures, rules, and regulations.
• Evaluate the cataloging system for completeness, efficiency, and usefulness by taking inventories and reviewing retrieval needs.
• Shift files as needed to accommodate space requirements.
• Create files by entering data into file-tracking software, labeling folders, and inter-filing records alphabetically and numerically.
• May perform document scanning at the direction of the Site Records Manager.
• Learn new features and functionality of file-tracking software and keep abreast of new record-keeping regulations.

Benefits

• Competitive pay and benefits.
• Comprehensive training and development programs that prepare employees to advance from within.
• Employee discounts on entertainment, products, and services nationwide.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED