RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76004495

State of Florida•Tallahassee, FL

About The Position

The Records Specialist performs specialized clerical work supporting the International Registration Plan (IRP) and International Fuel Tax Agreement (IFTA) programs. The position handles incoming and outgoing mail, prepares motor carrier credentials for shipment, and processes documents requiring scanning. The employee independently organizes and controls documents and credentials received by the Bureau or prepared for shipment or records management. The position works with all IRP and IFTA business units to ensure service requests are properly received and completed work is properly routed or otherwise disposed of. The employee handles confidential or public-record-exempt information and must protect carrier and taxpayer privacy and personal identity. Work hours are 8:00 a.m. to 5:00 p.m., Monday through Friday; occasional overtime is required. The employee must be able to load, unload, and lift items weighing up to 55 pounds.

Requirements

Communicate clearly, effectively, and respectfully under a variety of conditions.
Knowledge of general office procedures and equipment.
Skill in basic mathematical calculations.
Ability to plan and organize work activities.
Ability to establish and maintain effective working relationships with coworkers and other Department business units.
Ability to review materials for completeness and accuracy.
Ability to verify data on electronic files.
Knowledge of alphabetical and numerical filing.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to work with standard office software such as email, spreadsheets, and databases.
Ability to foster cooperation and support coworkers in achieving bureau and Departmental performance goals.
Able to load, unload, and lift items weighing up to 55 pounds.
Available to work 8:00 a.m. to 5:00 p.m., Monday through Friday, with occasional overtime.
Must provide identification and proof of U.S. citizenship or authorization to work in the United States; the agency does not sponsor work visas or CPT/OPT.
Selected applicants must undergo a fingerprint-based background investigation.
Applicants required to register with the Selective Service must provide proof of registration or exemption during hiring.

Nice To Haves

At least six months of clerical support experience, such as mail handling, document handling, or filing.

Responsibilities

Handle incoming and outgoing mail for the IRP and IFTA programs.
Prepare motor carrier credentials for shipment.
Process documents requiring scanning.
Independently organize and control documents and credentials received or prepared by the Bureau for shipment or records management.
Coordinate with IRP and IFTA business units to ensure proper intake of service requests and disposition of completed work.
Safeguard confidential and public-record-exempt information to protect carrier and taxpayer privacy and personal identity.