2026-27 Records Secretary - Shea MS

Paradise Valley USD 69•Phoenix, AZ

1d•$16•Onsite

About The Position

The Records Secretary - Middle School position provides support to the educational process by registering students, ensuring accurate attendance accounting, resolving attendance-related issues, and ensuring compliance with state reporting and documentation requirements. The role involves conveying attendance information, providing general clerical support, and performing assigned duties at the school site. This position reports to the Principal.

Requirements

Operating standard office equipment including pertinent software applications.
Preparing and maintaining accurate records.
Basic math skills, including calculations using fractions, percents, and/or ratios.
Reading a variety of manuals.
Writing documents following prescribed formats.
Presenting information to others.
Understanding complex, multi-step written and oral instructions.
Knowledge of codes, regulations & laws related to student attendance and registration.
Knowledge of business telephone etiquette.
Ability to schedule activities.
Ability to gather and/or collate data.
Ability to use basic, job-related equipment.
Flexibility to work with others in a variety of circumstances.
Ability to work with data utilizing defined and similar processes.
Ability to operate equipment using defined methods.
Ability to work with a diversity of individuals and/or groups.
Ability to work with a variety of data.
Ability to utilize job-related equipment.
Problem solving to identify issues and create action plans.
Establishing and maintaining effective working relationships with students, parents, employees and community.
Working with detailed information/data and meeting deadlines and schedules.
Communicating with diverse groups of individuals.
Working with frequent interruptions.
Setting priorities and working under minimal supervision.
Maintaining confidentiality.
Ability to read, write and communicate clearly in English.
High school diploma or equivalent.
CPR Certificate
First Aid Certificate
Criminal Background Clearance
Valid Arizona DPS Level I IVP Fingerprint Clearance Card

Nice To Haves

Job related experience is desired.

Responsibilities

Administers first aid and prescription medications to students under the direction of a healthcare professional.
Answers and initiates telephone calls to respond to inquiries, transfer calls, take messages, and convey information.
Attends department and/or in-service meetings to convey and gather information.
Greets parents and students, responding to inquiries and directing individuals to the appropriate location.
Inputs data into databases, including discipline/behavior matters, to meet district administrative requirements.
Maintains a variety of manual and electronic documents, files, and records, such as student attendance, notification logs, and student records.
Maintains the automated student attendance system to ensure accurate tracking and documentation.
Monitors students referred for illness or disciplinary action to ensure student welfare and maintain a secure office environment.
Notifies parents and/or guardians of student absences to meet district administrative requirements.
Obtains attendance records for student entry and exit from campus during school hours.
Performs general office duties such as copying, faxing, data entry, and filing.
Prepares attendance-related reports and written materials, including standardized reports, letters to parents, and passes for students.
Processes documents and materials, such as report discrepancies, status changes, and absence verifications.
Researches discrepancies in attendance information and/or documentation to ensure accuracy.
Responds to questions from staff, parents, probation officers, other schools, and students.
Performs other related duties as assigned.