2026-27 Athletic Secretary

Midwest City•Midwest City, OK

2d•Onsite

About The Position

The athletic secretary is responsible for carrying out all assignments including making some independent judgments and decisions based on information provided by the Athletic Director.

Requirements

Ability to perform each essential duty satisfactorily
High school diploma or general education degree (GED)
Type at least 40 wpm with accuracy
Experience with computer programs, Microsoft Office, ten-key and copiers.
Ability to read and comprehend simple instructions, short correspondence and memos.
Ability to compose and write grammatically correct correspondence and memos.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.

Nice To Haves

One year of secretarial experience and/or work experience preferred

Responsibilities

Maintain ledger and all activity account records in accordance with Board Policy and state law.
Provide monthly and annual summary of activity fund to the Athletic Director and the Chief Financial Officer.
Maintain purchase order log, type purchase orders, and ensure adherence to activity account purchasing procedures.
Process checks for payment of invoices and maintain checkbook.
Process district requisitions and maintain purchase orders.
Order, distribute and maintain inventory of all supplies for the athletic department.
Working with the Athletic Director on current and following year budgets.
Responsible for sales and distribution of school fundraisers.
Receives all monies from coaches and balances all accounts by keeping all financial records current and ready for audit on short notice.
Must have experience with computer programs, Microsoft Office, ten-key and copiers.
Additional duties that may be assigned by immediate supervisor or above.