School Secretary 2026 - 2027

Cleveland Metropolitan School District

21h•Onsite

About The Position

The School Secretary class is distinguished by having assignments that are associated with the operation of a school or instructional program. The further difference includes maintaining confidential student records and professional, engaging, service-oriented direct contact with students, parents/guardians, and instructional staff at a school site. Under the direction of the building principal, performs a variety of clerical, secretarial, and other minor administrative functions required for the operation of District schools and sites as well as other instructional programs. Performs other related duties as required.

Requirements

High school diploma required.
Sufficient formal and/or informal training to provide the ability to read and write at a level consistent with the requirements of the position.
Any combination of training and/or experience which demonstrates an ability to perform the duties as described.
Work experience in an office environment involving public contact.
Knowledge of standard clerical procedures and office operations, English grammar, punctuation, and spelling; business formatting of documents; basic research techniques; standard software applications; budget and accounting principles; standard types of office filing systems; proper telephone etiquette.
Skill and ability to operate standard office equipment; accurately prepare, create, edit, and design memos, reports, letters, and other documents; maintain complex databases and management information systems; learn new software applications; communicate effectively in oral and written form; proofread material and make necessary corrections; utilize time management techniques to organize and prioritize work; read, interpret, and apply rules, laws, and procedures; follow instructions; work independently; maintain the confidentiality of student and program information; work cooperatively and effectively with students, parents/guardians, administrators, and the general public.
Current Junior, Senior, and Principal Secretaries must apply for the position of School Secretary and pass the School Secretary Assessment to be considered for School Secretary vacancies throughout the District.

Nice To Haves

Experience working at a school site is desirable.

Responsibilities

Responsible for implementing and maintaining all office and school recordkeeping systems; maintains a comprehensive student database; develops and tracks records and reports related to incidents, accidents, workers compensation, billing, average daily attendance, and test scores; uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters, and other related forms; creates and maintains student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.
Using a computer, prepares, creates, and composes letters, reports, bulletins, and other documents for the school or instructional programs; answers routine correspondence for the building administrators; prepares documents from rough draft, notes, recordings, or oral instructions; prepares reports from confidential records; operates a computer and standard office equipment; may provide technical support to building staff.
Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system ensuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between school site/program and outside agencies and districts; interacts with and assists students when necessary; assists students and parents/guardians by explaining and enforcing school site requirements; communicate as necessary with supervisor; maintains confidentiality of records. Receives training and administers minor first aid student medications.
Ensures that appropriate calendars of activities are maintained for the school including the establishment of schedules for parent conferences, school visitors, and other meetings; assists in the process of registering new students; coordinates and schedules transportation for students and staff; generates daily substitute list; may assist in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with directions and questions; assists administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops; assists in the development of office procedures; ensures appropriate security and safety methods are employed within the office; orders supplies and equipment for school/program ensuring adequate levels are maintained.