22500 - Records Officer - Branston Records Management Service

Ministry of Justice•Burton, MI

7d•Onsite

About The Position

The Branston Records Management Service (RMS) team is part of the MoJ’s Security and Information Directorate, responsible for information management and records compliance. The team ensures the MoJ holds information in compliance with legislation, that all information is correctly stored, accessible, and shared appropriately, and that information is protected and risks are managed. They provide essential records management services to departments including HM Courts & Tribunals Service (HMCTS), HM Prison & Probation Service (HMPPS), and Shared Services Centre. The team handles requests for records stored on and off-site, ensuring compliance with legislation and retention policies.

Requirements

Ability to organise and prioritise workload to maximise your own productivity
Demonstrate ability to work effectively within a team
Ability to deal with large amounts of information
Ability to work using I.T (with use of Microsoft computer package, i.e. Word, Excel and Outlook).
Manual handling

Nice To Haves

Experience in Records Management, however training will be provided.

Responsibilities

Process and answer telephone/written requests and enquiries in accordance with agreed office standards and service level agreements.
Obtain records/files from third party storage and maintain an accurate computer record of movements.
Update and maintain all necessary Excel spreadsheets in connection with the request and review work.
Undertake various administrative tasks to support the effective organization of the work and records held in Branston Registry.
Review records in line with relevant Records Retention and Disposition Schedules.
Review records for permanent preservation and transfer to The National Archives (TNA) in compliance with TNA guidelines and Operational Selection Policies.
Assist with any ad-hoc general office duties as required, with regular manual handling requirements.

Benefits

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
A scheme to allow qualifying staff to buy or sell up to three days leave each year.
Additional paid time off for public holidays and 1 privilege day.
Leave for part-time and job share posts will be calculated on a pro-rata basis.
Choice of pension schemes.
Extensive range of training and development opportunities.
Opportunity to join employee-run networks for advice and support.
Range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.