Correction Records Management Officer BORM (20082862)

State of Ohio • Toledo, OH

3d • Onsite

About The Position

Requires considerable knowledge of records management in order to review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements. Operates law enforcement computer systems (e.g., law enforcement automated data system (LEADS) and Offender Watch and computer terminals to receive and transmit confidential information). Research LEADS for pending warrants and detainers. Advises inmates of pending detainers and prepares necessary documentation for speedy trial when requested in accordance with Interstate Agreement on Detainers (TAD) and/or Ohio Revised Code. Authorizes release of inmates to temporary custody of local courts and out-of-state agencies under TAD. Utilizes Out to Court Management system. Serves as liaison between institution staff and law enforcement to schedule transports for court hearings. Maintains and updates inmate records by scanning information to OnBase document management system. Enters information into DOTS Portal as needed; enters appropriate status and reason codes into DOTS Portal. Maintains correspondence with other agencies and responds to inmate inquiries. Completes other record office functions as assigned. Attends meetings, trainings and conferences. May give presentations and conduct training. Responds both verbally and in writing to questions and concerns.

Requirements

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary.
• 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).
• Equivalent of Minimum Class Qualifications for Employment noted above.
• Clearly describe how you meet the minimum qualifications outlined on this job posting in your online application.
• Submit to urinalysis to test for illegal drug use.
• Undergo a criminal background check.

Nice To Haves

• Considerable knowledge of records management.

Responsibilities

• Review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements.
• Operate law enforcement computer systems (e.g., LEADS and Offender Watch) and computer terminals to receive and transmit confidential information.
• Research LEADS for pending warrants and detainers.
• Advise inmates of pending detainers and prepare necessary documentation for speedy trial when requested.
• Authorize release of inmates to temporary custody of local courts and out-of-state agencies.
• Utilize Out to Court Management system.
• Serve as liaison between institution staff and law enforcement to schedule transports for court hearings.
• Maintain and update inmate records by scanning information to OnBase document management system.
• Enter information into DOTS Portal as needed and enter appropriate status and reason codes into DOTS Portal.
• Maintain correspondence with other agencies and respond to inmate inquiries.
• Complete other record office functions as assigned.
• Attend meetings, trainings and conferences.
• May give presentations and conduct training.
• Respond both verbally and in writing to questions and concerns.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED