Correction Records Management Officer - 20020955
About The Position
The Ohio Department of Rehabilitation and Correction is seeking a Correction Records Management Officer. This role involves managing a system for records retention and disposal, preparing files for scanning, and handling public record requests. The officer will also be responsible for indexing documents, preparing exemplification documents, operating microfilm and scanning equipment, and performing routine maintenance on equipment. Additionally, the role may involve training staff, establishing due dates for requests, assisting staff with equipment issues and inquiries, and managing mail. The Ohio Department of Rehabilitation and Correction is committed to reducing recidivism through rehabilitative treatment and programming in a safe, secure, and humane correctional environment, aiming to protect the public by helping individuals become productive members of society.
Requirements
- Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary
- 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality)
- Considerable knowledge in records management in order to manage system for records retention and disposal
Responsibilities
- Prepare files and documents for scanning
- Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
- Index documents stored on document imaging software (Onbase)
- Prepare correspondence and records in response to public record requests
- Prepare exemplification documents and certificate of inmate status
- Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment
- Inspect the final product to assess quality, refill and replace supplies in machines, and clean, adjust, and perform routine maintenance on equipment
- Work with service representatives on repairs of equipment
- Verify and research inmate incarceration information on computers daily, including use of RWARE, INTRA to locate and track file locations
- May function as lead worker over clerical employees involved in records maintenance activities
- Train staff in procedures for maintenance and storage of records
- Establish due dates in responding to requests
- Assist staff in resolving problems regarding equipment
- Assist staff in responding to telephone calls, faxes, and in-person inquiries from employees regarding printing, OnBase, or microfilm requests
- Handle ingoing and outgoing mail
- Explain procedures and answer questions
- Inventory, order, supply, and stock shelves
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
