RECORDS/DATA SPECIALIST
VOLUNTEER BEHAVIORAL HEALTH•McMinnville, TN
•$0 - $17•Onsite
About The Position
The Records/Data Specialist works at the Cheer Mental Health Center’s McMinnville campus. The role handles client medical records, record termination and purging, information requests and releases, audits, reporting, and filing. It also supports clients and other requesters with access issues and helps maintain compliance with VBHCS policies, HIPAA regulations, client confidentiality requirements, and the VBHCS Quality Improvement Program Plan.
Requirements
- Education equivalent to graduation from a standard high school.
- Thorough knowledge of business English, modern office practices, procedures, and equipment, as evidenced by education and experience.
- Experience and comfortable working knowledge of computers, Windows-based software programs, and Adobe.
Nice To Haves
- Experience with electronic health records storage, such as scanning and filing.
Responsibilities
- Terminate client records by accepting discharge summaries and changing record status; reject discharge summaries with addenda when verification is needed.
- Destroy or purge documents after clearance from preparation and scanning clerks.
- Assist with preparing for audits conducted by external agencies.
- Assist with training as instructed by the Medical Records Administrator.
- Run and process the PCP Communication Report each morning.
- Assist clients, lawyers, insurance companies, and others with passwords and related issues.
- Process daily requests for information and releases for VBHCS clients.
- Examine documents and authorizations for validity and appropriateness.
- Retrieve information from client records and assemble it for release.
- Maintain records of information requests and releases, including dates and methods of transmittal.
- Maintain up-to-date working knowledge of VBHCS medical-record policies and procedures, HIPAA regulations, client confidentiality, and the VBHCS Quality Improvement Program Plan.
- Conduct quantitative reviews of medical records and provide reports to the Medical Administrator.
- Assist with filing and sorting incoming faxes and scans from centers.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
