Records Coordinator

Nelson Mullins Riley & Scarborough•Orlando, FL

11h

About The Position

Nelson Mullins, an Am Law 100 firm, is seeking a highly organized and detail-oriented Records Coordinator to join our growing Information Governance (IG) Department. This role is ideal for someone who wants to be part of a modern, evolving function that sits at the intersection of data management, compliance, and legal operations. As a Records Coordinator, you will play a critical role in managing the full lifecycle of both physical and electronic client information while supporting firm-wide initiatives focused on data integrity, risk management, and information governance best practices. In this role, you will maintain and organize records in accordance with established policies and regulatory requirements, ensuring accuracy, consistency, and accessibility across systems. You will process, classify, and integrate incoming documents into enterprise platforms, while supporting the movement of client data across systems and offices as part of broader matter mobility and data lifecycle efforts. Working closely with attorneys and staff, you will provide guidance on records management systems, repositories, and information governance standards. You will retrieve and track records, maintain detailed logs and indexes, and generate reporting metrics to support operational insights and decision-making. The role also involves utilizing scanning and tracking technologies to manage inventory and ensure accurate record location data, as well as assisting with audits, retention initiatives, and compliance activities. Additionally, you will travel to regional offices, including locations in Florida and Georgia, to support day-to-day operations, training, and process improvements, and contribute to special projects related to system enhancements, data clean-up, and process optimization. This position requires the ability to lift and move boxes weighing up to 50 pounds as part of records handling responsibilities, as well as a willingness to travel as needed to support firm operations.

Requirements

Strong attention to detail.
Ability to accurately manage large volumes of both physical and electronic information.
Critical thinking and problem-solving skills.
Proactive, solutions-oriented approach to work.
Ability to work independently and collaborate effectively across teams and offices.
Comfortable communicating with professionals at all levels of the organization.
Interest in Information Governance, data management, or legal operations.
Demonstrated leadership abilities.
Ability to lift and move boxes weighing up to 50 pounds.
Willingness to travel as needed to support firm operations.

Nice To Haves

Bachelor’s degree or equivalent experience.
Experience in a law firm or professional services environment.
Familiarity with records management or document management systems (e.g., NetDocuments, FileTrail, or similar).

Responsibilities

Manage the full lifecycle of both physical and electronic client information.
Support firm-wide initiatives focused on data integrity, risk management, and information governance best practices.
Maintain and organize records in accordance with established policies and regulatory requirements.
Process, classify, and integrate incoming documents into enterprise platforms.
Support the movement of client data across systems and offices.
Provide guidance on records management systems, repositories, and information governance standards.
Retrieve and track records.
Maintain detailed logs and indexes.
Generate reporting metrics to support operational insights and decision-making.
Utilize scanning and tracking technologies to manage inventory and ensure accurate record location data.
Assist with audits, retention initiatives, and compliance activities.
Travel to regional offices to support day-to-day operations, training, and process improvements.
Contribute to special projects related to system enhancements, data clean-up, and process optimization.