Records Coordinator
STRADLING YOCCA CARLSON & RAUTH•Newport Beach, CA
•Onsite
About The Position
The Records Coordinator works closely with and under the direction of the Records Manager to support the day-to-day operations of the Records Department. This role actively participates in the management of active and inactive records, vital records, and records retention processes to ensure compliance with firm policies and applicable regulations. The position requires a high level of organization, attention to detail, and accountability, with the ability to effectively manage responsibilities in a fast-paced environment.
Requirements
- Excellent organizational skills
- Ability to accurately file and maintain records in sequential and standardized order
- Strong verbal and written communication skills
- Proficient computer skills, including experience with records management systems (3E) and Microsoft Office applications
- Attention to detail with emphasis on accuracy and quality
- Ability to meet deadlines
- Strong initiative and the ability to work independently with minimal direct supervision
- Ability to work in a fast paced environment
- Ability to handle sensitive and/or confidential material
- High school diploma or equivalent is required
- 3+ years' professional experience in positions requiring the maintenance of administrative and client company records
Nice To Haves
- Experience in a law firm or professional services environment is preferred
Responsibilities
- Coordinate all primary functions, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention
- Serve as a resource to internal clients by responding to inquiries and resolving issues related to records management operations
- Prepare and index files for off-site storage
- Coordinates various data clean-up tasks, including standardizing records classifications
- Data entry into the record management database
- Generate reports from the records management database as requested
- Conduct periodic audits of the records center to ensure accuracy and compliance
- Assist with confidential destruction of material
- Responsible for quality assurance
- Assist in the development and documentation of departmental procedures and best practices
- Provide assistance to records center personnel and staff as needed
- Complete additional projects as necessary
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
