Records Coordinator

Nelson Mullins Riley & Scarborough, LLP•Orlando, FL

1d•Onsite

About The Position

Nelson Mullins, an Am Law 100 firm, is seeking a highly organized and detail-oriented Records Coordinator to join their growing Information Governance (IG) Department. This role is part of a modern, evolving function at the intersection of data management, compliance, and legal operations. The Records Coordinator will manage the full lifecycle of both physical and electronic client information, supporting firm-wide initiatives for data integrity, risk management, and information governance best practices. Responsibilities include maintaining and organizing records according to policies and regulatory requirements, ensuring accuracy and accessibility. The role involves processing, classifying, and integrating documents into enterprise platforms, supporting client data movement across systems and offices, and providing guidance on records management systems and IG standards. The coordinator will also retrieve and track records, maintain detailed logs, generate reporting metrics, utilize scanning and tracking technologies, and assist with audits, retention, and compliance activities. Travel to regional offices in Florida and Georgia is required to support operations, training, and process improvements, and to contribute to special projects like system enhancements and data clean-up. The position requires the ability to lift and move boxes weighing up to 50 pounds.

Requirements

Strong attention to detail
Ability to accurately manage large volumes of both physical and electronic information
Critical thinking and problem-solving skills
Proactive, solutions-oriented approach to work
Capable of working independently
Collaborating effectively across teams and offices
Comfortable communicating with professionals at all levels of the organization
Interest in Information Governance, data management, or legal operations
Demonstrated leadership abilities
Ability to lift and move boxes weighing up to 50 pounds
Willingness to travel as needed to support firm operations

Nice To Haves

Bachelor’s degree or equivalent experience
Experience in a law firm or professional services environment
Familiarity with records management or document management systems (e.g., NetDocuments, FileTrail, or similar)

Responsibilities

Managing the full lifecycle of both physical and electronic client information
Supporting firm-wide initiatives focused on data integrity, risk management, and information governance best practices
Maintaining and organizing records in accordance with established policies and regulatory requirements
Ensuring accuracy, consistency, and accessibility across systems
Processing, classifying, and integrating incoming documents into enterprise platforms
Supporting the movement of client data across systems and offices as part of broader matter mobility and data lifecycle efforts
Providing guidance on records management systems, repositories, and information governance standards to attorneys and staff
Retrieving and tracking records
Maintaining detailed logs and indexes
Generating reporting metrics to support operational insights and decision-making
Utilizing scanning and tracking technologies to manage inventory and ensure accurate record location data
Assisting with audits, retention initiatives, and compliance activities
Traveling to regional offices, including locations in Florida and Georgia, to support day-to-day operations, training, and process improvements
Contributing to special projects related to system enhancements, data clean-up, and process optimization