2026-27 Records Clerk-HS - Horizon HS
About The Position
The Records Clerk - High School provides support to the educational process by preparing, processing, and maintaining student records; assisting the Registrar with student enrollment and withdrawal activities; and providing general clerical support. The position is located at Horizon High School and reports to the Assistant Principal. This is a 10-month, 8-hour-per-day, non-interim position with an immediate start date. The role works under direct supervision using standardized routines and may lead, guide, or coordinate others. It requires maintaining confidentiality, working effectively with students, parents, community members, and other groups, and handling detailed information while meeting deadlines and schedules. The position is generally performed in a hazard-free environment and involves sitting, walking, standing, fine finger dexterity, and some lifting, carrying, pushing, pulling, stooping, kneeling, crouching, or crawling.
Requirements
- High school diploma or equivalent.
- Job-related experience is desired.
- Ability to read, write, and communicate clearly in English.
- Ability to operate standard office equipment and pertinent software applications, and prepare and maintain accurate records.
- Knowledge of codes, regulations, and laws related to student records and business telephone etiquette.
- Ability to perform basic math, read manuals, write documents in prescribed formats, present information, and understand complex multi-step written and oral instructions.
- Ability to schedule activities, gather or collate data, and use basic job-related equipment.
- Ability to establish and maintain effective working relationships; communicate with diverse groups; work with detailed data; meet deadlines and schedules; handle frequent interruptions; set priorities; work under minimal supervision; and maintain confidentiality.
- Ability to maintain a good rapport with students, parents, and the community.
- Required pre-employment proficiency test.
- Required clearances: tuberculosis clearance, criminal background clearance, and a valid Arizona DPS Level I IVP Fingerprint Clearance Card.
Nice To Haves
- Job-related experience is desired.
Responsibilities
- Assist the Registrar with student enrollment and withdrawal activities.
- Attend department and/or in-service meetings to convey or gather information needed to perform job functions.
- Maintain manual and electronic documents, files, and records, including student emergency cards, transcripts, and test scores, in accordance with administrative guidelines and legal requirements.
- Order and maintain office supplies and equipment.
- Perform general clerical functions, including copying, faxing, data entry, and filing.
- Process requested documents and materials, including student transcripts, in accordance with administrative guidelines.
- Purge student records in accordance with established guidelines and State and District policies.
- Research student information, including emergency cards and transcripts, to ensure student data is current and accurate.
- Respond to questions from colleges, students, parents, and others by providing information or directions as needed.
- Perform other related duties as assigned to support the efficient and effective functioning of the work unit.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
