Records and Registration Assistant

Catholic Charities Serving Central Washington•Richland, WA

1d•$21 - $25•Onsite

About The Position

The Registration and Records Assistant assists in adding, maintaining, and updating client information in the Management Information System (MIS). The Registration and Records Assistant is also responsible for tracking and monitoring existing data for clients in the MIS. General responsibilities include working closely with the clinicians to ensure that service opens, closures, and transfers get completed.

Requirements

Sitting, standing, walking, bending, lifting or performing other work requiring low physical exertion, talking, hearing and adequate vision on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.
High school diploma required.
2 years of experience in data entry within a collaborative team environment required
Knowledgeable of community mental health system and requirements
Ability to manage high detail administrative tasks
Computer skills and knowledge of Microsoft Office Suite
Strong interpersonal skills
Team player
Being cleared by criminal background check and fingerprinting when required

Nice To Haves

Associate degree in related field preferred.
Completion of recognized course in data entry or medical office operation preferred
Bilingual (English/Spanish) preferred

Responsibilities

Provides assistance to behavioral health department in chart data entry and quality control
Review electronic medical record data for completeness and accuracy
Data entry for openings
Complete 180-day and 90-day periodic reviews
Complete transfers, openings, & closings for clients
Work with other staff to ensure continuity of client services
Maintenance of client electronic health record information in the MIS
Enter case staffings
Send documents through DocuSign
Send referrals for case management services
Run monthly reports
Provides support to Registration and Records team
Register and maintain client information in the MIS
Uploading DocuSign packets for intakes
Back up coverage for new client intakes
Performs other duties as assigned

Benefits

13 paid holidays
12 days of vacation
12 days of sick leave per year
Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
Basic Life Insurance paid 100% by Catholic Charities
Flexible Spending Account eligibility following 6 months of employment
Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
Annual longevity awards begin at 5 years of employment