Records Administrative Assistant

Swinomish Indian Tribal Community•La Conner, WA

5d•$26 - $34

About The Position

The Records Administrative Assistant provides administrative and clerical support for maintaining, organizing, processing, and preserving organizational records. The role ensures records are accurately filed, properly maintained, accessible, and handled in accordance with records management policies, procedures, and confidentiality requirements. Responsibilities include supporting physical and electronic records management, document processing, data entry, records retrieval, and general administrative functions. The position reports to the Executive Assistant and Senate Recording Secretary. It also provides administrative support to the Senate Committees Coordinator and serves as a backup for the Senate Coordinator, Executive Assistant and Senate Recording Secretary, and Administrative Receptionist. This is a full-time position scheduled for 40 hours per week. Work hours vary with Senate needs and may include evenings and weekends.

Requirements

Associate degree.
Minimum of two years of Tribal Government experience.
Minimum of two years of records-maintaining experience.
Minimum of two years of administrative support experience.
Experience working in a confidential environment.
Customer Service experience.
Washington State Driver’s License.
High-level computer skills, including the ability to hyperlink documents into a digital archive.
Ability to sort, scan, and digitize paperwork.
Attention to detail and accuracy.
Knowledge of Roberts Rules of Order.
Experience with Word, Adobe, NitroPDF, Excel, Microsoft Teams, Microsoft Outlook, and Zoom.

Responsibilities

Receive, sort, review, and process incoming documents.
Scan and upload documents into electronic records management systems.
Verify document accuracy, completeness, and proper filing.
Prepare documents for archiving and long-term storage.
Maintain document naming conventions and organizational standards.
Assist with digitizing historical paper records.
Retrieve and distribute records upon request.
Maintain confidentiality of sensitive and restricted records.
Provide general clerical and administrative assistance.
Maintain office supplies and records storage material.
Provide administrative support to the Executive Assistant and Senate Recording Secretary, and the Senate Committees Coordinator.
Serve as a backup for the Senate Coordinator, Executive Assistant and Senate Recording Secretary, and Administrative Receptionist.
Perform other duties as assigned.