Reconstruction Project Manager - Xactimate Required

Servpro•Glendora, CA

21h•Onsite

About The Position

SERVPRO of Glendora/San Dimas is seeking an experienced Reconstruction Project Manager to oversee 20–30 reconstruction projects at various stages, from estimating and approvals through scheduling, construction, and closeout. The role requires strong construction knowledge, organization, and the ability to manage schedules, budgets, quality, and customer expectations across a portfolio of active projects. The Project Manager communicates with insurance adjusters, clients, subcontractors, and internal teammates, providing daily documented status updates that cover progress, next steps, delays, and decisions needed. The position requires hands-on proficiency with Xactimate to prepare, review, and revise reconstruction estimates and supplements. It is based in person at the office and project sites in Glendora, California, with no remote work. Compensation is an annual base salary of $75,000–$90,000 based on experience, plus commission.

Requirements

Demonstrated proficiency in Xactimate, including writing and revising estimates, reviewing scope and quantities, and documenting supplements.
Experience managing residential reconstruction, restoration, or remodeling projects.
Ability to manage 20–30 projects simultaneously, prioritize competing demands, and maintain consistent follow-through.
Excellent verbal and written communication with insurance adjusters, clients, and subcontractors.
Commitment to daily project communication, accurate documentation, and proactive problem-solving.
Strong knowledge of construction methods, materials, and trade sequencing.
Ability to read estimates, plans, and scopes of work and turn them into an organized production plan.
Experience coordinating subcontractors, controlling costs, and maintaining project schedules.
Ability to handle difficult conversations professionally and take ownership of project outcomes.
Valid driver’s license and ability to travel between the office and project sites.

Nice To Haves

Experience with insurance restoration and adjuster coordination.
Experience with XactAnalysis and construction project-management software.
Experience with job costing, supplement documentation, and reconstruction closeout.

Responsibilities

Manage 20–30 concurrent reconstruction projects from initial inspection through final completion.
Keep each project organized with a clear scope, current status, schedule, next steps, and documented outstanding items.
Provide daily communication and documented updates for each assigned project, keeping clients, adjusters, subcontractors, and the internal team informed.
Respond promptly to calls, emails, and messages; address concerns professionally and follow through on commitments.
Inspect properties, verify measurements and quantities, and prepare or revise estimates in Xactimate.
Communicate with insurance adjusters and coordinate with the estimating team to resolve scope discrepancies, support supplements, and obtain documented approvals.
Give subcontractors clear scopes, schedules, and expectations, and hold them accountable for attendance, workmanship, and completion.
Develop project schedules and direct field coordinators while coordinating materials, inspections, and trade sequencing.
Review subcontractor pricing, monitor job costs, verify completed work, and submit accurate subcontractor payment requests.
Identify scope changes and coordinate written change-order approval before additional work proceeds.
Coordinate with administration on contracts, billing milestones, payment status, and project closeout.
Maintain accurate project records, photographs, estimates, communication notes, and status updates.
Oversee workmanship, job-site safety, punch lists, final walkthroughs, and customer satisfaction.