Recon Admin Specialist II

Cox Communications • Houston, TX

3d • Onsite

About The Position

The Recon Admin Specialist II supports retail vehicle operations by managing administrative processes, system updates, and critical documentation. The role helps vehicles move efficiently through recon, approval, and completion while ensuring accuracy, compliance, and clear communication with internal teams and retail clients.

The position works at a specified Cox location with no remote option. It is a day-shift role with no travel. The work environment is approximately 85% outdoors and 15% indoors for administrative duties, with constant exposure to outdoor weather conditions and a moderate noise level. A pre-employment drug test is required; the posting notes that marijuana is not currently included in testing for this position.

Hourly base pay is $16.59–$24.86. The rate may vary based on location and the selected candidate’s knowledge, skills, and abilities. The position may also be eligible for commission or an incentive program. Employees are eligible for at least 16 hours of paid time off each month and seven paid holidays, as well as other leave. Additional benefits may include health insurance, retirement planning, and paid time off.

Requirements

• High school diploma or GED and three years of experience in a related administrative or coordination field, or an equivalent combination of education and experience.
• Effective written and verbal communication and interpersonal skills.
• Ability to work in a high-performance, fast-paced team environment.
• Solid computer skills, including effective use of the Internet and MS Office.
• Ability to adapt to and work effectively in a constantly changing environment.
• Excellent customer service and problem-solving skills.
• Ability to sit or stand for prolonged periods.
• Ability to perform repetitive tasks and demonstrate manual dexterity.
• Vision abilities including close, distance, and depth perception.
• Must be authorized to work in the United States for any employer without current or future sponsorship; the posting excludes OPT, CPT, STEM/OPT, and visa sponsorship.

Nice To Haves

• Three years of auction experience or two to four years of dealership experience is strongly preferred.
• Previous experience in a sales support role is desired.

Responsibilities

• Update and track vehicle statuses in retail and recon systems, such as RPP.
• Enter and maintain accurate vehicle data from approval through delivery-ready status.
• Manage vehicle documentation, including plates, registration, insurance, and gate passes.
• Coordinate with inspectors, estimators, mechanics, and lot operations to meet timelines.
• Serve as a point of contact for retail clients regarding status updates and documentation.
• Monitor units pending approval and follow up to prevent delays.
• Support onboarding of new retail accounts and communicate workflow requirements.
• Maintain organized records for audits, compliance, and reporting.
• Assist leadership with reports, tracking logs, and administrative follow-ups.
• Identify opportunities to improve processes and workflows.

Benefits

• At least 16 hours of paid time off each month.
• Seven paid holidays per calendar year.
• Bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
• Benefits may include medical, dental, and vision insurance; 401(k); and paid days off, including sick leave, parental leave, flexible vacation/wellness days, and/or PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED