Recon Admin Specialist II

Cox Enterprises • Houston, TX

4d • $17 - $25 • Onsite

About The Position

The Recon Admin Specialist II supports retail vehicle operations by managing administrative processes, system updates, and critical documentation. The role helps vehicles move efficiently through reconditioning, approval, and completion while maintaining accuracy, compliance, and clear communication with internal teams and retail clients.

The position works at a specified Cox location with no remote option. It is a day-shift role and does not require travel. The work environment is approximately 85% outdoors and 15% indoors for administrative duties, with constant exposure to outdoor weather conditions and moderate noise. A pre-employment drug test is required; the posting states that marijuana is not currently included in pre-employment testing for this position.

The hourly base pay range is $16.59–$24.86. The position may also be eligible for commission and/or an incentive program. Employees are eligible for at least 16 hours of paid time off each month and seven paid holidays annually, as well as specified additional leave. Other benefits Cox may offer include health insurance, retirement planning, and paid time off.

Requirements

• High school diploma or GED and 3 years of experience in a related administrative or coordination field, or an equivalent combination of education and experience.
• Effective written and verbal communication and interpersonal skills.
• Ability to work in a high-performance, fast-paced team environment.
• Solid computer skills, including effective use of the Internet and Microsoft Office.
• Ability to adapt to and work effectively in a constantly changing environment.
• Excellent customer service and problem-solving skills.
• Ability to sit or stand for prolonged periods.
• Ability to perform repetitive tasks and demonstrate manual dexterity.
• Vision abilities including close, distance, and depth perception.
• Must clear a pre-employment drug test.
• Must be currently authorized to work in the United States for any employer without current or future sponsorship; OPT, CPT, STEM/OPT, and visa sponsorship are not available.

Nice To Haves

• Three years of auction experience or 2–4 years of dealership experience is strongly preferred.
• Previous experience in a sales support role is desired.

Responsibilities

• Update and track vehicle statuses in retail and reconditioning systems, such as RPP.
• Enter and maintain accurate vehicle data from approval through delivery-ready status.
• Manage vehicle documentation, including plates, registration, insurance, and gate passes.
• Coordinate with inspectors, estimators, mechanics, and lot operations to meet timelines.
• Serve as a point of contact for retail clients regarding status updates and documentation.
• Monitor units pending approval and follow up to prevent delays.
• Support onboarding of new retail accounts and communicate workflow requirements.
• Maintain organized records for audits, compliance, and reporting.
• Assist leadership with reports, tracking logs, and administrative follow-ups.
• Identify opportunities to improve processes and workflows.

Benefits

• At least 16 hours of paid time off each month.
• Seven paid holidays throughout the calendar year.
• Bereavement leave.
• Time off to vote.
• Jury duty leave.
• Volunteer time off.
• Military leave.
• Parental leave.
• Cox benefits may include medical, dental, and vision insurance; 401(k) retirement planning; sick leave; parental leave; flexible vacation/wellness days; and/or PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED