Receptionist

Stantec•Austin, TX

11d•Onsite

About The Position

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec. Your Opportunity Our Downtown Austin office is currently seeking a motivated and committed individual to contribute to the growth and success of the Administrative/Office Services Team. As an essential member of the team, you will provide various administrative and office services support to a diverse and talented team of engineers and architects designing critical infrastructure projects around the world. The successful candidate must have corporate experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, have strong organizational skills with the ability to focus on multiple tasks and changing priorities, anticipate the needs of the office and staff, and have confidence in dealing with a wide range of internal and external clients and personalities. At Stantec, you’ll have a chance to form relationships with colleagues and clients, as well as within your community, that will span multiple projects and last lifetimes. Opportunities abound to grow and develop within our company including opportunities to support several business centers within one office. This position is a full-time in-person role (40hrs/week) Monday through Friday, 8:30AM to 5:30 PM.

Requirements

Strong written and verbal communication skills.
Ability to provide follow up in a timely manner and prioritize multiple tasks.
Attention to detail in all tasks.
Possess intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint.
Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe.
Ability to lift up to 25lbs whenever necessary.
Bring a positive sense of energy into the work environment.
High School Diploma or equivalent.
Minimum of five (5) years’ experience working in a professional office environment.
Typical office environment working with computers and remaining sedentary for long periods of time.

Responsibilities

Provide full-time front desk coverage with a professional, welcoming demeanor.
Greet all visitors and maintain an organized reception area.
Answer, screen, and direct incoming calls in a courteous and professional manner.
Maintain office security and manage visitor sign‑in/out logs, badges, and required Health & Safety documentation.
Coordinate meetings (client, lunch and learns, and team events) end-to-end, including room scheduling, invitations, A/V setup, seating, and catering.
Reset conference and huddle rooms after each meeting; ensure all spaces are ready daily.
Support maintenance/repair requests to property management as needed.
Handle filing, mail, package distribution, and overnight shipments; date‑stamp all incoming mail.
Support Office Safety & Environment Coordinators as needed.
Assist with new hire onboarding.
Coordinate with external vendors and service providers in partnership with the Administrative Manager.
Perform other duties as assigned to support overall office operations.