Receptionist

Michael Baker International•Linthicum, MD

13d•Onsite

About The Position

Michael Baker International’s Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators and safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects. Michael Baker is seeking a professional, organized, and customer-focused Receptionist / Administrative Assistant to support daily operations. This role serves as the first point of contact for visitors, employees, contractors, and stakeholders while providing administrative support to multiple departments. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a commitment to maintaining a welcoming, efficient, and secure office environment.

Requirements

High school diploma or equivalent
Previous experience as a receptionist or in a related field
Excellent communication and interpersonal skills
Proficiency with office software such as Microsoft Office
Strong organizational skills and attention to detail
Comprehensive knowledge of the PMO Layout and Organizational Structure
Comprehensive knowledge of MDTA/Contractor Personnel and Departmental Functions: Executive, Key/Management, Field/Inspection, Engineering (GEC), Construction (CMI), Environmental, Safety, Document Control, Interns
Comprehensive knowledge of Daily Operations and Meeting Schedules

Responsibilities

Manage conference/training room occupancy
Greeting and welcoming visitors in a professional manner
Maintain and track sign-in sheets for visitors
Ushering visitors to the appropriate locations of professional staff
Manage PMO access and security in coordination with MDTA and the Contractor
Key card systems issuance and tracking
Hang Tag/Hard Hat Sticker issuance and tracking
Answering and directing phone calls to the appropriate MDTA/Contractor Personnel
Handling incoming and outgoing mail and packages
Coordinate with the appropriate personnel
Maintain a clean and organized reception area
Establish and maintain an organized, functional, and welcoming PMO environment
Maintain an office inventory log, ordering supplies, and keeping supplies fully stocked
Attending meetings and recording meeting minutes
Managing distribution, return, and inventory of PPE while maintaining a detailed tracking log of all assigned equipment
Provide administrative support to other departments as needed