Clerk - Receptionist

Waxahachie ISD•Waxahachie, TX

13h

About The Position

Under direct supervision, the Receptionist provides reception and clerical assistance to support efficient campus office operations. The position is assigned to a campus and reports to the Principal/Director. It is a non-exempt role with 207 duty days on the Paraprofessional Pay Schedule, at Pay Grade 1. The Receptionist handles incoming calls and visitors, assists parents with student check-in and check-out, and receives and distributes mail and other deliveries. The role also provides general clerical support, maintains computerized files and records, assists with teacher conference scheduling, and maintains confidentiality. The employee participates in staff development, faculty meetings, and assigned special events. The work involves standard office equipment and frequent interruptions. Physical activities include prolonged sitting, occasional bending, stooping, pushing, pulling and twisting, repetitive hand motions and frequent keyboarding. Occasional light lifting and carrying of less than 15 pounds may be required. The employee must maintain emotional control under stress. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Requirements

High school diploma or GED.
One year of clerical experience in an office setting.
Proficiency in handling highly confidential matters and respect for the rights and confidentiality of others.
Proficient keyboarding skills.
Effective organization, communication, and interpersonal skills.
Ability to follow written instructions.
Ability to operate a multi-line phone system.
Ability to remain calm and maintain emotional control under stress.
Reliable and responsible attendance and punctuality.

Responsibilities

Receive and direct incoming calls, take reliable messages, and route calls to appropriate staff.
Greet and direct campus visitors.
Assist parents with checking students in and out of school.
Receive, sort, and distribute mail, messages, documents, and other deliveries.
Assist with receiving and distributing student materials, including homework requests.
Maintain the visitor log and issue visitor passes.
Prepare materials for mailing, including labels and envelopes.
Maintain computerized files using a personal computer, including reports, employee rosters, and mailing lists.
Assist with scheduling teacher conferences.
Provide clerical assistance as needed.
Maintain confidentiality.
Remain calm under pressure, adapt to changes in routine, and demonstrate reliable attendance and punctuality.
Treat peers and visitors courteously, respect others, and willingly assist fellow workers.
Participate in staff development training programs to improve job performance.
Participate in faculty meetings and special events as assigned.
Perform other duties assigned by a supervisor or administrator that are consistent with the position’s general requirements and qualifications.