Receptionist

Snell & Wilmer•Tucson, AZ

20d•Onsite

About The Position

Snell & Wilmer is hiring a Receptionist for its Tucson office. The role provides front-desk and administrative support in a friendly, fast-paced law-firm environment, handling multiple demands and priorities while maintaining a professional and welcoming experience for visitors, clients, attorneys, and employees. The position is in the office, Monday through Friday, 8:30 a.m. to 5:00 p.m. The Receptionist answers and routes calls, welcomes and directs visitors, supports office security procedures, maintains conference rooms and administrative calendars, and assists attorneys with scheduling and other tasks. The role also involves general administrative work, coordinating supplies and catering, and keeping the reception area neat and organized. The position may involve walking with a food cart, bending, lifting, and standing, and requires the ability to lift or carry up to 25 pounds. Snell & Wilmer offers competitive performance-based compensation and a benefits package beginning on the first day of employment. The firm values diversity, inclusion, and belonging and is an equal employment opportunity employer.

Requirements

At least 2 years of experience in an office professional environment.
Professional appearance, enthusiastic attitude, and clear, courteous telephone voice.
Ability to communicate clearly, tactfully, and professionally with lawyers, employees, and office visitors.
Excellent time management skills and a proven ability to meet deadlines.
Ability to work under pressure, respond quickly to changing demands, and work independently as well as as part of a team.
Self-motivated approach to work.
Proactive problem-solving skills and a proven ability to provide thoughtful solutions.
Basic computer skills and proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
Ability to walk with a food cart, bend, lift, and stand; ability to lift or carry up to 25 pounds.

Responsibilities

Answer a multiple-line phone system promptly and courteously, routing calls to appropriate extensions across multiple office locations.
Document and communicate actions, irregularities, and ongoing needs to support continuity among the work team.
Assist visitors and promptly notify appropriate personnel of their arrival.
Escort or direct visitors and clients to conference rooms as appropriate.
Interact with visitors politely, warmly, and professionally.
Monitor visitors and vendors for security purposes and follow security procedures.
Maintain conference rooms and administrative calendars.
Assist attorneys with tasks such as making outside reservations and scheduling couriers.
Deal professionally with internal and external clients at all levels.
Maintain confidentiality and exercise mature behavior and judgment when handling delicate situations.
Handle administrative tasks and duties.
Maintain a neat, organized appearance at the reception desk and in surrounding areas to represent the firm's professional image.
Assist with ordering, setting up, and cleaning up supplies and catering as needed.
Multitask and prioritize to meet office needs.