Receptionist

Silverstone Living • Nashua, NH

3d • Onsite

About The Position

We are currently seeking a Receptionist to join our team! Flexible hours and days are available; just ask and we are happy to discuss with you! Join a team who has fun together and enjoys interacting with our caring residents.

Requirements

• A strong commitment to customer service
• Experience with multi-phone line system
• Experience with computers systems: electronic mail and word processing including creating tables, sorting lists, and electronic filing
• Experience with office machines: fax, computers, copiers, and postage meter
• Familiarity with privacy laws and confidentially (preferably in a healthcare/medical office setting)
• Ability to set priorities and multi-task
• Strong organizational skills
• Requires a high school diploma or its equivalent with 2+ years of experience in the field or in a related area
• Physical demands include, but are not limited to, standing, sitting, walking, carrying, kneeling, bending and lifting up to 50lbs.

Responsibilities

• Maintain logs and create new ones as required
• Daily log of important notes for shift transitions
• Visitor's log for the front desk (Important for vendors)
• Arranges for transportation services, when needed
• Accounts receivable for checks and cash
• Distribute monthly bills from accounting and collect monthly service fees
• Respond to all phone calls, prescreening calls as needed
• Sort, open, date-stamp, and distribute daily mail, identifying invoices, statements, and accounts receivable
• Prepare daily intercommunity communications for courier delivery
• Accept work orders, put into folders in reception desk in appropriate area.
• Day-to-day clerical and administrative activities
• Maintain resident's parking allocation records, notifying Maintenance/Security of changes
• Maintain resident out-of-building log and meal away credit notices and notifying affected departments
• Accept and review for accuracy paperwork from potential job applicants and forward to appropriate HR representative
• Maintain the Guest Suite reservation system including collection of payments
• Receive front desk general deliveries, maintain a log and notify recipients
• Redirect all truck deliveries to loading dock, notifying Maintenance
• Maintain phone lists of residents and staff
• Provide clerical support to departments on a limited basis
• Create and post all signs/notices/flyers as required
• Maintain organized and neat bulletin boards in the mail rooms to include the removal of expired information
• Update multiple communication systems for resident and staff communication
• Creating and maintaining employee/resident newsletter
• Other tasks and responsibilities as determined by supervisor

Benefits

• Hourly pay with paid meal breaks
• Complimentary food for Dining Service staff
• Scholarship Program / Education Assistance
• Employee Recognition
• Employee Assistance Program
• Health Benefits available with a minimum of 30 hours per week
• Medical, Dental, Vision, Life Insurance, Supplemental Life Insurance, Short-Term Disability, Retirement Savings with company match
• Generous Earned Time Program
• Time and one - half paid for all hours worked on six major holidays

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED