Receptionist

Wintersteen Casarez•Sacramento, CA

1d•Onsite

About The Position

Wintersteen Casarez Law Corporation is looking for exceptional people to join our team and help grow our practice. Our firm is committed to providing a supportive work environment, where collaboration is encouraged, and success is recognized and rewarded. We offer a friendly and supportive work environment. If you are looking for a change and a firm that cares, then we encourage you to apply. We work in a paperless environment, which uses minimal physical paper and instead uses primarily digital documents. We are seeking a highly organized and client-focused individual to join our team as a Receptionist and Incoming Mail Processor. This role plays a crucial part in creating a positive first impression for visitors and ensuring the efficient handling of incoming mail. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. WC Law Corporation is owned, operated, and controlled by women. They are committed to providing their employees fair compensation, equal promotions, full inclusion, and better career development opportunities. They promote equal opportunity for all by building a welcoming workplace that celebrates diversity among attorneys and staff. WC Law Corp believes in the principle that they will attract the finest individuals to serve their clients only if we actively seek talent from the entire spectrum of the community. The firm emphasizes a culture of inclusion regardless of gender, race, ethnic background, sexual orientation, religion, age, or disability status. They take great pride in their commitment to fostering the leadership of men and women in our firm and support their hiring, retention, and promotion at all levels.

Requirements

High school diploma or equivalent.
Proven experience in a receptionist or administrative role.
Strong communication and interpersonal skills.
Proficient in Adobe and Microsoft Office Suite (Word, Excel, Outlook, Teams).
Ability to handle multiple tasks simultaneously.
Exceptional customer service skills.
Strong organizational and time-management abilities.
Attention to detail and accuracy in handling mail and visitor information.
Ability to work independently and collaboratively as part of a team.
Professional appearance and conduct.

Responsibilities

Greet and welcome visitors with a warm and professional demeanor.
Manage incoming calls and direct them to the appropriate person or department.
Maintain a tidy and organized reception area.
Receive and sort incoming mail and packages.
Scan mail to the relevant case files or individuals in a timely manner.
Identify and extract relevant information from incoming mail for inclusion in the firm's calendar.
Coordinate with relevant departments to ensure timely updates to the calendar.
Maintain accurate records of incoming and outgoing mail.
Register and sign in visitors, ensuring compliance with security procedures.
Notify employees of visitor arrivals and provide necessary assistance.
Relay messages and provide information to employees and visitors as needed.
Respond to inquiries in a professional and courteous manner.
Provide general administrative support, such as data entry and filing.
Assist with scheduling and coordinating meetings.
Operate and maintain mail processing equipment for efficient handling of incoming mail.
Troubleshoot minor equipment issues and coordinate repairs as needed.
Assist in the coordination of outgoing mail occasionally.