Administration - Receptionist - Part Time

Fieldstone Communities•Bainbridge Island, WA

About The Position

The Receptionist contributes to a joyful and vibrant community by welcoming and directing visitors, employment applicants, salespersons, employees, residents, and family members to appropriate locations and people. The role provides information in support of marketing and sales, maintains employee and department directories, and operates and maintains the company telephone system. The Receptionist also performs clerical and housekeeping tasks to help maintain a safe, clean, and orderly reception area and community spaces. Duties include checking bathrooms and hallways every two hours, vacuuming and tidying the lobby and theatre daily, checking and distributing faxes, enforcing appropriate security procedures, documenting and communicating work-related actions and needs, and attending required meetings and trainings. The position may include preliminary screening of employment applicants and other assigned duties. This is a part-time position. The employee must be able to work a flexible schedule, including weekends, holidays, and overtime, as required. Physical duties include regularly sitting and talking or hearing; frequently handling objects and reaching; occasionally standing, walking, and lifting or moving up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or equivalent.
Basic computer knowledge and ability, with aptitude to learn company applications.
Good organizational and verbal and written communication skills.
Ability to relate positively, effectively, and appropriately with residents, families, community members, volunteers, and other community staff.
Special interest in and a positive attitude about working with long-term care residents and the elderly.
Ability to read, write, speak, and understand English.
Pass a criminal background and fingerprint check.
Maintain a current food handlers card.
Ability to work a flexible schedule, including weekends, holidays, and overtime, to meet position requirements.
Ability to creatively problem-solve in resident care.
Ability to maintain a clean, neat, comfortable, and safe environment for residents, staff, and visitors.
Meet all mandatory health requirements by state regulations.
Ability to work independently with minimum supervision.

Responsibilities

Welcome visitors in person and by telephone and direct them to appropriate locations or people.
Interact positively with visitors, residents, and staff in a manner that contributes to the community.
Provide information to inquiries in support of marketing and sales.
Maintain employee and department directories.
Operate the company phone system to receive and connect incoming calls, and maintain the telecommunications system according to manufacturer instructions.
Maintain a safe and clean reception area.
Perform clerical work, including data entry, filing, sorting, and distributing mail.
Document and communicate actions, irregularities, and continuing needs to maintain continuity among work teams.
Check bathrooms every two hours for cleanliness, toilet paper, paper towels, and spills.
Vacuum the lobby and theatre daily and maintain cleanliness by dusting, picking up clutter, and spot-cleaning floors.
Enforce appropriate security procedures.
Maintain hallways in a clean, uncluttered condition, checking every two hours.
Check the fax machine and distribute faxes.
May conduct preliminary screening of employment applicants.
Attend and participate in required meetings and trainings.
Stay current on all system-assigned tasks and duties.
Perform other duties as assigned.