Receptionist / Office Manager

The Macallan Group • Marietta, GA

1d • Onsite

About The Position

The Macallan Group is seeking a polished, highly organized professional to serve as the first impression of the company and the hub of its metro Atlanta office. The Receptionist / Office Manager leads front-office operations, helps keep the workplace running smoothly, and supports the accounting team with light bookkeeping. The role offers exposure to a growing, multi-company organization and room to expand responsibilities.

Requirements

• At least 2 years of administrative, reception, or office coordination experience.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Excellent telephone etiquette and verbal and written communication skills.
• Exceptional organization, attention to detail, and accuracy with numbers.
• Professional presence and discretion with confidential information.
• Ability to stay calm, adapt quickly, and solve problems independently in a fast-paced environment.
• A positive attitude, a team-first mindset, and a good sense of humor.
• High school diploma required.

Nice To Haves

• Accounts Payable or bookkeeping exposure is strongly preferred.
• Construction or real estate industry experience is a plus.
• Experience with accounting software is a plus.
• Associate's or bachelor's degree preferred.

Responsibilities

• Greet clients, partners, and visitors professionally in person and by phone.
• Answer, screen, and route calls; take messages and schedule appointments.
• Maintain current employee and department directories.
• Manage conference room calendars and set up and reset meeting spaces.
• Coordinate meeting hospitality, including catering and refreshments.
• Oversee incoming and outgoing mail, packages, and deliveries.
• Monitor inventory and order office and kitchen supplies; coordinate with office service vendors.
• Keep reception and common areas clean, safe, and client-ready in accordance with company procedures.
• Maintain organized physical and electronic filing systems.
• Support Accounts Payable through accurate invoice data entry and coding.
• Prepare and distribute vendor and subcontractor checks.
• Maintain vendor records and file accounting documentation.
• Assist the accounting team with data entry and special projects as assigned.

Benefits

• A visible, central role with exposure to every part of a growing group of companies.
• A professional, collaborative team that values initiative and reliability.
• Room to expand responsibilities and grow with the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED