Receptionist/Office Assistant

Stantec•Austin, TX

7h•Onsite

About The Position

Stantec’s Austin office is seeking a motivated, resourceful, and committed Receptionist/Office Assistant to support its Administrative/Office Services Team and a diverse team of engineers and architects. The role provides reception, administrative, and office-services support and calls for professionalism, strong communication and client-service skills, excellent organization, and the ability to manage multiple tasks and changing priorities while anticipating office and staff needs. The position offers opportunities to build relationships with colleagues, clients, and the community, and to support several business centers within one office. This is a full-time, in-person position at Stantec’s West 6th Street office in Austin, Texas. The schedule is Monday through Friday, 8:00 AM to 5:00 PM (40 hours per week).

Requirements

High school diploma or equivalent.
At least five years of experience working in a professional office environment.
Strong communication, customer service, and interpersonal skills.
Excellent organizational and time-management abilities, including the ability to manage multiple priorities simultaneously.
Self-motivation, strong follow-through, and attention to detail.
Ability to work independently and collaborate effectively with employees at all levels.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience using business and administrative systems, databases, document management, and workplace technologies.
Strong problem-solving skills, sound judgment, and ability to escalate issues appropriately.
Ability to create clear communications, procedures, and administrative resources.
Adaptability and a positive, service-oriented approach in a fast-paced office environment.
Ability to lift up to 25 pounds as required.

Responsibilities

Provide front-desk and reception coverage, greeting and serving as the primary point of contact for employees, visitors, vendors, and callers.
Keep the reception area tidy and professional.
Coordinate visitor management, office security requirements, and Health & Safety protocols.
Support meetings, events, Lunch & Learns, and office activities, including scheduling, logistics, room setup, and catering coordination.
Administer office space management, hoteling, parking, and workplace systems, and assist employees with workspace-related needs.
Coordinate onboarding, employee transfers, seating arrangements, and workplace transitions.
Liaise with property management, building services, vendors, and service providers to address facility and operational needs.
Manage office supplies, mail, deliveries, shipping, records, and general administrative support.
Support office communications, process improvements, and administrative initiatives that enhance office operations and employee experience.
Perform other administrative and operational duties as assigned.