Receptionist & HR Administrative Support

HRV Conformance Verification Associates•Moon Township, PA

8d•Onsite

About The Position

HRV Conformance Verification Associates, Inc. is seeking an organized, dependable, and detail-oriented Receptionist & HR Administrative Support professional for its corporate team in Moon Township, Pennsylvania. The position serves as the first point of contact for visitors, clients, and employees while providing administrative support to Human Resources and other corporate departments. Work includes reception and telephone management, onboarding support, employee recordkeeping, certification tracking, office administration, and coordination of internal company activities. The role is full-time and on-site at HRV’s corporate office; remote and hybrid arrangements are not available. HRV is an established engineering consulting and quality assurance/quality control firm providing inspection, testing, and technical services throughout the United States. Its teams support infrastructure projects in transportation, bridges, rail and transit, energy, and other industries. HRV describes its workplace as professional, collaborative, and supportive. The company is an Equal Opportunity Employer, promotes affirmative action, and is a smoke-free and drug-free workplace.

Responsibilities

Professionally answer, direct, and manage incoming telephone calls and messages.
Respond to inquiries from clients, employees, and the public, directing people to the appropriate department or contact.
Greet visitors and guests professionally and maintain awareness of office staff availability and whereabouts.
Notify employees of scheduled and arriving visitors and maintain the employee in/out board.
Demonstrate HRV’s core values when interacting with employees, clients, and visitors.
Maintain HRV’s shared Outlook calendar.
Receive, process, and distribute incoming and outgoing mail and deliveries, including USPS, UPS, and FedEx; maintain mailroom supplies, shipping accounts, and online address books.
Update and maintain company telephone directories.
Prepare and process Human Resources purchase orders.
Coordinate employee birthday communications and recognition materials.
Scan, organize, and distribute employee insurance identification cards and related documentation.
Prepare and distribute new hire packets and materials to incoming field inspectors.
Coordinate administrative support with executive leadership and other corporate departments as needed.
Assist with planning and coordinating internal company meetings, employee events, and professional association activities.
Prepare conference rooms and meeting spaces, including signage, seating, refreshments, and post-event cleanup.
Maintain employee bulletin boards and HRV’s Wall of Valor.
Coordinate employee work anniversary recognition, including preparing and distributing cards.
Create and maintain new hire personnel files and HRV resumes.
Review new hire checklists to verify required documentation is collected, completed, and properly filed.
Maintain employee certification records, track expiration dates, and assist with scheduling certifications and renewals.
Support Human Resources with employee onboarding activities.
Schedule new hire and employee drug testing appointments as needed.
Assist with auditing inspector timesheets and expense reports for payroll and invoicing as assigned.
Provide administrative support during employee separation and termination processes.
Assist with maintaining accurate employee information and HR databases.
Maintain a clean, organized, and professional reception area.
Assist with daily kitchen organization and cleanliness, including dishwasher tasks, cleaning common surfaces, and maintaining the refrigerator.
Monitor kitchen supplies and coordinate replenishment with appropriate departments.
Maintain the corporate mailroom and keep conference rooms and shared office areas clean, organized, and ready for use.
Perform other duties as assigned.