Receptionist/Administrative Assistant

Roskamp Institute, Inc • Sarasota, FL

10d • $19 - $20

About The Position

We are seeking an organized, service-focused Administrative Assistant & Front Office Coordinator to help keep daily office operations running smoothly. This cross-functional role includes reception, office administration, purchasing, accounts payable, event scheduling, and communications. The ideal candidate is proactive, detail-oriented, discreet, and comfortable balancing changing priorities in a fast-paced environment. The position is full time, 30 to 40 hours.

Requirements

• High school diploma or equivalent required.
• One to two years of experience in receptionist or administrative support roles.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Ability to lift up to 40 pounds as needed.
• Ability to sit for extended periods.

Nice To Haves

• Strong organizational skills, attention to detail, and the ability to establish priorities, meet deadlines, and adapt to shifting needs.
• Sound judgment, problem-solving ability, discretion, and a commitment to confidentiality.
• Professional written and verbal communication skills and the ability to work effectively with internal and external contacts.
• Proficiency with Microsoft Outlook and Office, familiarity with Apple and PC environments, and comfort providing light technology support.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Welcome visitors, answer and route calls and inquiries, maintain staff and department directories, escort guests, issue visitor badges, and follow established security procedures.
• Monitor and order administrative, kitchen, copy-room, and meeting-room supplies; track deliveries; and maintain organized storage areas.
• Prepare meeting and conference rooms, confirm equipment and supplies are available, and help keep common areas and the executive kitchen clean, stocked, and ready for use.
• Share weekly events and visitor information, maintain internal communication boards, and distribute organization-wide updates.
• Coordinate assigned events from planning through setup and cleanup, including schedules, room preparation, catering orders, refreshments, and coordination with impacted departments.
• Review purchase orders for accuracy and authorization, submit vendor orders, and maintain the purchase-order log.
• Document meetings, collaborate closely with Executive and Administrative Staff, support organization-wide initiatives, and complete other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED